Senior Office Clerk
Job description
To be considered, please apply directly on the Greece Central website:
https://www.applitrack.com/greececsd/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=3912
Civil Service Title: Senior Office Account Clerk
Salary/Pay Scale: TMST AC2 - $20.00/Hour
Minimum Qualifications:
Current competitive status as a Senior Office Account Clerk or reachable on the competitive eligible list.
Graduation from high school or possession of an equivalency diploma, plus EITHER:
(A) Two (2) years of paid full-time or its part-time equivalent work experience in account keeping, bookkeeping, or financial record keeping; OR,
(B) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Accounting, Business Administration, or closely related field, plus one (1) year of work experience as described in (A); OR,
(C) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree in Accounting, Business Administration, or closely related field; OR,
(D) An Equivalent combination of education and experience as defined by the limits of (A), (B), an (C).
Desirable Qualifications:
- Working knowledge and experience with Microsoft applications, WinCap, NutriKids, MySchoolBucks and general computer applications.
- Strong interpersonal and communication skills.
- Ability to manage high work volume and meet deadlines.
- Working knowledge of office terminology, procedures, and equipment.
- Ability to make arithmetic computations rapidly and accurately.
- Clerical accuracy, neatness, confidentiality, flexibility, and strong organizational skills.
- Excellent problem-solving skills.
All new employees must be fingerprinted and cleared for employment through the NYS Education Department before employment begins.
A $25.00 Teamster Local 118 Union administrative fee is required if joining the Teamsters Union.
Description:
Reports to: Director of Food Services/ Deputy Purchasing Agent
Work Year: 52 Weeks
Hours: 7:00 a.m - 3:30 p.m. Monday-Friday
Location: District Office – Food Service/Purchasing
Duties to Include the Following:
Food Service
Manage Free & Reduced Meal Program
- Creates Annual Free & Reduced Meals Application.
- Coordinates printing and distribution of applications to households and schools.
- Sole processor in determining eligibility status in a confidential and timely manner.
- Provides direct correspondence to individual households of application results.
- Completes direct certification match.
- Updates student eligibility status in NutriKids.
- Completes annual application verification.
Government Commodity Distribution and Financial Reporting
- Responsible for creation and distribution of the department’s government commodities calendar
- Creates and distributes weekly order sheets for all schools based on commodity product availability.
- Audits inventory records and courier reports to ensure proper balancing and recordkeeping.
- Creates monthly product transfer report.
Administrative Responsibilities
- Provides support to parents utilizing MySchoolBucks on-line deposit and student account information service.
- Responsible for account refunds and transfer requests.
- Maintains both Food Service and Purchasing Department Websites.
- Creates and maintains monthly nutritional analysis made available to the community via district website.
Purchasing
Bids/Requisitions
- Maintains bid calendar. Assists appropriate Buyer with assigned bid dates and timelines based on BOE meeting schedule.
- Generates and maintains bid folders, boilerplates and complete approved vendor list.
- Generates, submits and confirms legally required bid advertisements.
- Posts and maintains district bids utilizing the on-line BidNet database.
- Records all bid submissions and participates in bid openings.
- Prepares purchasing specific Board Report and distributes required information to Board Clerk.
WinCap Specific
- District Trainer for WinCap requisition entry and approval processes.
- Provide WinCap support for those departments &/or individuals regarding order entry, approval or status.
- Responsible for creation, maintenance, updates and distribution of WinCap processes and manuals for purchasing department functions.
- Initial purchasing department approver in WinCap for all requisitions; verifies format and content.
Change Orders
- Maintains Change Order Log and continually updates.
- Verifies change orders per BOE Policy.
Administrative
- Generates and maintains monthly measurement analysis of all purchasing department documents. (requisitions, purchase orders, discrepant material reports, change orders and bids).
- Maintains purchasing department portion of the district website to ensure that accurate and timely information is available to the community.
Job Type: Full-time
Pay: From $20.00 per hour
Schedule:
- Monday to Friday
Work Location: One location
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