Job description

Job No: 523443
Work Type: Staff
Location: San Luis Obispo
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

Under the direction of the Assistant Director of External Relations, the Volunteer Engagement Coordinator coordinates volunteers (students, employee, supporters, etc.) to support university events, which typically includes recruiting, interviewing, and training volunteers among various administrative support functions. This position is part of a team that develops and supports initiatives for Student Affairs that supports the educational mission, vision, and values of Cal Poly.

This is a temporary appointment with a duration of 6 months + 1 day and possibility of extension/permanency.

Department Summary

The Division of Student Affairs promotes student success throughout the Cal Poly experience by providing Learn by Doing opportunities, delivering innovative student-centered programs, supporting personal growth, encouraging lifelong connections, and empowering all students within a safe, inclusive, and supportive environment. External Relations is the unit responsible for providing meaningful engagement for external stakeholders of Student Affairs such as parents, supporters, alumni, donors, and organizational partners of the university. This entails management of the university's official commencement ceremonies, cultural commencement events, parent and supporter advisory councils, parent volunteer programs, commencement operations and policy committees, and a variety of flagship events and programs designed to engage these stakeholders in a meaningful way with the university.

Key Qualifications

Ability to coordinate, prioritize, and monitor multiple aspects of large-scale events. Ability to initiate a project and carry it through to completion.
Eagerness and capacity to learn and adapt quickly to new instructions, situations, methods and procedures.
Ability to independently handle multiple work unit priorities and projects
Ability to use negotiation and persuasion skills to achieve results and expedite projects
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
Education and Experience

Education and Experience:
High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Licenses, Certificates, Credentials:
Possession of a valid driver's license or the ability to obtain by date of hire.
Salary and Benefits

Anticipated Hiring Range: $46,224 - $60,348 Per Year

Classification Range: $44,172 - $72,408 per year

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu .

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu .

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

To Apply: All applicants must apply online at: https://jobs.calpoly.edu/sl/en-us/job/523443/volunteer-engagement-coordinator .

About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.

At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.

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