Layout Specialist – Marketing and Communications

APPLICATION PROCESS AND HIRING TIMELINE INFORMATION
To apply for this position you should submit a KWU Employment Application, cover letter, resume/curriculum vitae,
and your salary requirements. Please email your application materials to hr@kwu.edu.

In your cover letter please pay special attention to matching your actual qualifications to the required qualifications
listed in this Job Description. Make sure you reference the position title on the subject line of your email. No phone
calls please.

seeking a full-time, on-ground employee in a similar role, which would transition out this position.
However, the university will provide two weeks’ notice of that occurrence and it is strongly suspected
opportunities with KWU will remain available for the person selected for the remote role.

KWU is an Equal Opportunity Employer and encourages diversity in employment. We will not check references
or past employers without first notifying you of our intent to do so. We will acknowledge receipt of your
application as soon as we receive it.

ADMINISTRATIVE INFORMATION
JOB TITLE: Layout Specialist – Marketing and Communications
JOB’S OPERATING GROUP: Advancement, Admissions and Marketing
OPERATING GROUP’S PURPOSE AND MAJOR RESPONSIBILITIES: The operating group of Advancement,

Admissions and Marketing works as one to grow, advance and maintain the high standards of KWU.
JOB’S DEPARTMENT: Marketing and Communications (MARCOM)
DEPARTMENT’S PURPOSE AND MAJOR RESPONSIBILITIES: The purpose of the Marketing and Communications

Office is to promote Kansas Wesleyan University, both internally and externally. This includes recruitment
advertising and associated campaigns, media relations and brand management, as well as disseminating
information to KWU staff and faculty. The MARCOM office is a staff of comprised of a director, this position
and numerous other part-time assistants. The department operates in a positive, team-based culture of ideas
and constant movement.

JOB’S DIRECT SUPERVISOR: Brad Salois, Director of Marketing and Communications
JOB’S EMPLOYMENT STATUS: Staff, Part-Time (25-30 hours per week), Hourly, At-Will
JOB’S SALARY OR SALARY RANGE AND BENEFITS: Salary to be determined at hiring based on the person’s

qualifications and experience. Please submit your desired salary with your application and supporting
documents. Benefits are dependent on the job’s employment class and employment status.

POSITION INFORMATION
POSITION SUMMARY: Kansas Wesleyan University is seeking a qualified professional to join a high-performing

Marketing and Communications team. This individual will report to the Director of Marketing and
Communications, and may work remotely. However, the selected candidate and will be expected to be

available during business hours for regularly scheduled meetings and discussions. The nature of that
availability may be discussed with each individual candidate, but candidates MUST be located within the
United States. This allows for participation in university meetings and regularly scheduled discussions with
MARCOM staff, including the director, to review strategy and planning.

A slight increase in salary will be provided for candidates willing to work on-campus 1-2 times per week.
This role will be responsible for the creation of high-quality content including various print items. This
individual will lead layout on assigned printed materials to donors and recruits.

JOB WORKS WITH: 3-4 people who work directly in the Marketing and Communications Office and multiple
individuals throughout campus.
JOB’S BUDGET AUTHORITY: None
JOB’S PHYSICAL WORKING CONDITIONS: If on-campus, this position is in a typical office environment.
JOB’S UNUSUAL HAZARDS OR WORKING CONDITIONS: None
JOB’S WORK SCHEDULE: The successful candidate will work 25-30 hours per week on a part-time basis that may be

remote. Preference will be given to candidates able to come to campus 1-2 times a week to enable connection
with the MARCOM staff, as well as other stakeholders. Fully remote individuals will be encouraged to have a
set work schedule for at least a portion of their hours, to enable connection with the MARCOM team and to
enable the individual to participate in strategic planning. A quality Internet connection is required, as virtually
all communication will be done via email or Zoom/Teams (rather than phone).

JOB’S TRAVEL REQUIREMENTS: None

POSITION DUTIES AND PERFORMANCE STANDARDS
POSITION’S ESSENTIAL DUTIES:
LAYOUT (80%)
• Works with MARCOM, Advancement, Admissions and other departments to create, design and lay out

supplements. This requires significant long-term planning and making initial suggestions regarding stories and
layout.

• Makes recommendations on format that reflect project budget goals.
• Provides support on the creation of other visual projects using InDesign and other relevant software.
• Is primary point of contact with printers on numerous projects throughout the year, enabling early ordering of

NOTICE OF SPECIAL JOB OR EMPLOYMENT REQUIREMENTS
1. THIS JOB/POSITION DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LIST OF ALL

DUTIES AND RESULTS TO BE PERFORMED IN THIS POSITON. DUTIES AND PERFORMANCE STANDARDS MAY BE
ADDED, SUBTRACTED, AND/OR CHANGED BY YOUR SUPERVISOR AT ANY TIME DUE TO CHANGES IN
DEPARTMENT OR UNIVERSITY REQUIREMENTS.

2. Unless exempt due to an employment contract signed by the President of the University, all employees of
Kansas Wesleyan are to be considered as an “at-will” employee.

3. All employees of Kansas Wesleyan University are considered “responsible employees” pertaining to Title IX
regulations concerning both the prevention and reporting of sexual assault or harassment situations. As such,
all employees must communicate with the Title IX Coordinator if they witness or hear about a sexual assault or
harassment situation.

4. Kansas Wesleyan University is an equal opportunity employer and complies with EEOC and ADA employment
requirements. It is and has been the policy of Kansas Wesleyan University to grant equal opportunity to all
qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry,
ethnicity, disability, sexual orientation, religion, or veteran status. In order to fulfill its mission as a United
Methodist affiliated institution, preference in hiring shall be given to persons who can affirm the Institution’s
mission.

5. All “offers of employment” are subject to a criminal background check prior to employment.
6. All items created by this position are the sole property of Kansas Wesleyan University.