Job Details

New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

Responsibilities:

JPL’s Microdevice and Sensor Systems Section is looking for a motivated and dedicated Staff Assistant II. We are seeking a person that can provide administrative & clerical support to multiple technical groups within the Section and back‐up support to the Section Office. This is primarily an administrative support position that will showcase your outstanding customer service, organizational and communication skills. You will be a member of the Business Administration Group and report to the Business Administration Manager.

Specific Responsibilities Include:

• Providing office support to multiple technical groups within the section, while demonstrating the ability to maintain patience and composure in a dynamic work environment that includes interruptions and changing priorities.

• Handling management and technical group members' calendars in Outlook and coordinating large meetings.

• Process and prepare domestic and foreign travel itineraries, authorization requests, and expense reports.

• Submitting iProcurement and Pcard orders;.

• Submit Visitor and On-Boarding badge access requests. Assists with escorting visitors and handling logistics for recruiting efforts, interviews, and short-term visitors.

• Assist in maintaining conference room schedules

• Assisting with preparation of presentations, graphics, and website/wiki inputs, including proofreading and editing.

• Assist in coordinating special events for the Section, such as All-hands, management retreats, seminars, and other and ad hoc activities.

• Participate on teams within own organization; may participate on a team outside own organization.

• Perform ad hoc duties as assigned.

• Providing back-up coverage for the Section and other groups as needed.

Qualifications:

• Typically requires a High School diploma with a minimum of 6 years of related experience; Associates degree with a minimum of 1 year of related experience; related required training.

• Proven understanding of general job aspects specifically in the secretarial/administrative support profession with strong interpersonal skills.

• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook, etc.).

• Consistent track record to work efficiently on multiple tasks while meeting commitments with high quality results and output. Prioritizing work and completing assignments accurately and in a timely manner.

• Willingness to learn new technologies and tools to enhance and/or improve office procedures and processes.

• Motivated self-starter who takes the initiative to perform activities and resolve unusual or nonstandard problems.

• Demonstrated ability to successfully handle discreet information.

• Excellent customer service and teaming skills.

• Must have excellent written and oral communication skills.

• Expertise in planning and scheduling.

Preferred Skills:

• Knowledge of JPL/ESD policies, procedures, and practices.

• Experience using JPL-based tools such as Concur, Service Order Modules, WAMs, Property Manager Gateway Administrator, JPL Wiki, Alfresco, and JPL-ID.

• Experience with Microsoft SharePoint.

• Staff Assistant experience in a technical section office environment.

• Ability to identify, learn, and apply new processes to improve business operations.

• General understanding of facilities, safety and property

JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.

For further benefits information click Benefits and Perks

The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate’s job related skills, experience, knowledge, and relevant education/training. Hiring range for this job may be adjusted based on primary work location outside of Pasadena, California. This adjusted range will be provided to candidates by the Recruiter when applicable.

The typical full time equivalent annual hiring range for this job in Pasadena, California.

JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.

In addition, JPL is a VEVRAA Federal Contractor.

EEO is the Law.

EEO is the Law Supplement

Pay Transparency Nondiscrimination Provision

The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.