Senior Research Program Coordinator, Department of Neurology, Dell Medical School
Full Time
Austin, TX 78701
Posted
Job description
Job Posting Title:
Senior Research Program Coordinator, Department of Neurology, Dell Medical School
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Hiring Department:
Department of Neurology
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
This position will have some on-site/off-site flexibility as determined by supervisor.
Purpose
Coordinate and manage research operations and administrative duties on behalf of the neurosciences research faculty at Dell Medical School.
Responsibilities
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Manage purchasing associated with faculty research. Locate vendors, follow university purchasing procedures, coordinate delivery of materials, and ensure vendor payment. Collaborate with and serve as point of contact to process purchase requests (purchase orders, procard vouchers, vendor setup), payment requests (vendor payments, travel authorizations, travel reimbursements, IDTs, etc.) for the research teams.
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Serve as daily operations manager for this research unit. Interfaces with multiple levels of the organization and external entities to discuss services and research needs; establishes and maintains collaborative relationship with administrators, faculty, and staff to advise, facilitate, and/or train in the essential elements of research operations. Coordinate with Facilities personnel regarding laboratory maintenance. Manages, plans, directs and evaluates assigned projects with lab managers providing consistency throughout the research floors. Ensures that information regarding new organizational initiatives, programs and policies is disseminated, and that initiatives are implemented as planned.
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Administrative lead and liaison for two Clayton Foundation funded projects within the neurosciences. Assists PIs with grant pre- and post-award research funding activities, accounting, and reporting. Works closely with OSP, SPAA, and funding agencies to ensure continuous appraisal of Clayton PI's funding status and awards.
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Coordinate and manage all visa applications & renewals for the department.
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Coordinate grant contract specifications and business contracts into university contract system on behalf of research units while ensuring they are in compliance with the terms outlined in the approved contracts.
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Supervise 1 full-time administrative associate who supports the neurosciences research administrative services.
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Other related duties as assigned.
Required Qualifications
Bachelor's degree and five years of relevant experience, or high school graduation or GED, and nine years of relevant experience. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Strong written, verbal, and interpersonal communication skills. Strong organizational skills, a flexible work style and ability to manage multiple projects simultaneously in a fast-paced work environment. Ability to work collaboratively and in a team environment. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School, we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
UT Austin procurement work experience. Experience and knowledge with University accounting policy and procedures. Experience coordinating international visa applications. Experience preparing and submitting university contracts.
Salary Range
$50,448 + depending on qualifications
Required Materials
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Resume/CV
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3 work references with their contact information; at least one reference should be from a supervisor
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Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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E-Verify Poster (English)[PDF]
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E-Verify Poster (Spanish)[PDF]
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Right To Work Poster (English)[PDF]
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Right To Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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