Job description

Title: School Human Resources ManagerReports To: Director of Finance and Administrative AffairsSUMMARY STATEMENT: The Human Resources Manager is a dynamic and resourceful professional who under the supervision of the Director of Finance and Administrative Affairs and with the guidance and support of the Citys Human Resource Director is responsible for overseeing the HR operations of the District. They perform routine, highly professional and specialized technical work in all areas of personnel functions including recruitment, hiring and separations, benefits administration, policy administration, contract administration, payroll, regulatory compliance and reporting, employee relations, and record-keeping for all licensed and non-licensed employees. The HR Manager works collaboratively with the School administration and City HR department to ensure district goals and objectives are met and the District is in compliance with local, state, and federal regulations.REQUIREMENTS / QUALIFICATIONS: *Bachelors Degree in Human Resource Management, Public Administration, Business Management or related field plus a minimum of four years experience as a Generalist, or a Masters degree in Human Resources Management with three years experience as a Generalist.*Prior municipal/public school experience preferred.*A working knowledge of administrative office practices and equipment; including proficiency with Microsoft Office, Google Suite, and HRIS software, experience with MUNIS software desired.*Possession of PHR (Professional Human Resource) or SHRM (Society for Human Resource Manager) certification desired.COMPETENCIES NEEDED FOR SUCCESS: Abilities*Ability to maintain strict confidentiality with all personnel matters and information. *Ability to interact in a positive and effective manner with staff at all levels, to demonstrate objectivity, sensitivity and discretion.

• Accomplished in demonstrating flexibility and ability to present and accept a diverse perspective.*Demonstrate ability to interpret regulations; and ability to explain and enforce districts policies and procedures *Demonstrates sound financial practices and proper judgment.*Perform duties in compliance with all district requirements and DESE policies.Knowledge*Possess a comprehensive knowledge of state, federal, and local laws related to FLSA, FMLA, ADA, COBRA, and relevant rules and regulations. *Exhibit a knowledge of best practices regarding personnel administration, employment relations, conflict resolution, employee evaluations, and progressive discipline. *In-depth and demonstrated knowledge of Benefits Administration.Skills*Exceptional interpersonal and customer service skills; strong written & verbal communication skills. *Demonstrates high degree of accuracy, organization and attention to detail; able to handle multiple tasks with varying degrees of importance and under strict timelines.
• Independent research and analytical skills, with ability to collect and evaluate HR data and present policy recommendations/ revisions.MAJOR RESPONSIBILITIES INCLUDE: Recordkeeping and Information Systems*Implements and maintains systems (paper and electronic) ensuring that personnel records and databases are secured, organized, efficient, up to date and in compliance with MA General Laws, Federal regulatory mandates; and Districts policies and procedures. *Manage Human Resources Information System and ensure integrity of employment data including employee information, paid time off accruals, benefits deductions, compensation levels, and employment history for all employees of the school department. *Ensures that the Benefit Tracker Information System is kept current with demographics, employment, financial and benefit information.*Responsible for district compliance with initial and renewal licensure of all certified staff; maintain up to date records and assure compliance with Elementary and Secondary Education Act (ESEA), FMLA, CORI, and other applicable laws and regulations. Tracks credits for educational advancement on the salary schedule.Recruitment, Retention, Separations*Oversees and participates in recruitment, screening, hiring, background checks and orientation for all positions in the school system.

Establishes a uniform and strategic recruiting process that utilizes best practices to acquire a diverse and qualified workforce, while ensuring compliance with collective bargaining agreements, MA General Laws, and Federal Laws. Provides accessible resources and trains hiring teams to ensure screening and interview practices align with the district's diversity, equity and inclusion goals.*Develops, implements, and maintains systems and internal controls to ensure timely, accurate and accountable delivery of employee services and positive experience of all employees throughout the lifecycle of their employment.*Designs and implements employee evaluation system to ensure all employees understand job expectations and can make positive contributions. Trains administrators to conduct effective employee reviews.*Creates a recognition system to enhance employees awareness of their unique contributions to the district's vision, mission, goals and values; shares accessible resources and provides training to Administration to ensure employees are aware of expectations and feel empowered and inspired to contribute to the success of the students, staff and school. *Initiates and maintains seasonal certification, yearly assignments, reasonable assurance and separation information.*Processes timely and accurate information related to employees leaving the school system (e.g.

retirement applications, exit interviews, unemployment forms, etc.) consistent with district, local, state, and federal regulations. Works closely with the City HR Coordinator related to retirement and benefits.Policy Administration*Communicates personnel policies, procedures and operating practices to employees to establish consistency in administration and compliance.*Acts as a resource to employees regarding interpreting and enforcing personnel procedures and collective bargaining agreement language for the purpose of delivering services in conformance with established guidelines. Maintains knowledge of industry trends and employment legislation and ensure compliance with FLSA, EEO, MCAD, OSHA, ADA, FMLA, SNLA, HIPPA, ACA, I-9 and other federal & state employment laws.Employee Relations*Responds sensitively and constructively to staffs concerns; provides customer service with tact, courtesy, cultural sensitivity and discretion in all dealings with customers.*Councils employees, advises building administrators, mediates problems, investigates personnel matters and resolves disciplinary issues. Works closely with the Assistant Labor Council related to disciplinary matters.*Communicates within and between School and City departments.

Benefits Administration*Manages benefits enrollment (new hires, open enrollment, qualified status changes) and makes changes (enrollments, terminations) in a timely manner; conducts benefits orientations; provides assistance with forms, coverage, and interpretation of policy/plan.*Coordinates processing of employee benefits deductions with Payroll Manager. Works closely with the City's HR Coordinator to resolve discrepancies in a timely and efficient manner.*Conducts surveys and responds to surveys and requests regarding compensation and benefits; prepare analysis in support of collective bargaining negotiations and grievance resolution. Leave Management*Administers, tracks, and communicates any employee status changes (leaves of absence, FMLA, resignations, retirements) to appropriate personnel in a timely manner. Works closely with the City's HR Coordinator regarding changes that impact employees benefits and premiums.

• Provides training, accessible resources and guidance to Administrators and staff related to Family Medical Leave Act (FMLA).*Acts as a liaison with Citys HR Administrator in the administration of School Workers Compensation claims and leaves.Unemployment Compensation*Distributes Unemployment Compensation brochures, research information and accurately report to the Department of Employment and Training; *Disputes claims if necessary; maintain statistical and financial records.*Represents the school for any DUA hearings.Other General Duties*Assist in the processing of payroll in MUNIS for submission to the City. *Works effectively with the Superintendent of Schools and the Director of Finance to implement goals, objectives and priorities for the District.*Provides professional assistance and exceptional customer service to internal and external customers of the District including members of the public, staff, board and committee members, consultants, attorneys, etc. *Assists City HR and district with routine reporting requirements Affordable Care Act, OPEB and public records requests.Conducts Human Resources operations to support the District in creating a culture of inclusivity, collaboration and equity,*Performs other duties as requested or assigned by Superintendent or Director of Finance.

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