New Mexico State University invites you to apply to be a part of a diverse, dynamic and welcoming learning and working environment in Las Cruces, NM. NMSU seeks employees who are creative and flexible in developing and evaluating new ideas and ways to evolve NMSU into the future. Located in the borderlands and adjacent to the mighty Rio Grande, NMSU is a proud Hispanic-serving institution in the minority-majority state of New Mexico. Southern New Mexico features an average of 294 days of sunshine annually, making NMSU ideal for job-seekers who enjoy hiking, mountain biking, canoeing and bird-watching. NMSU is committed to sustainability through improving and maintaining the quality of human life while preserving the integrity, stability, and beauty of ecological systems for the future. We are looking for student-centered employees with a passion for success. NMSU invites you to take the first step to your successful and rewarding career by applying today.

NMSU is New Mexico’s land-grant and space-grant institution, a comprehensive research institution dedicated to teaching, research, public service and outreach. In addition, the NMSU system includes a satellite learning center in Albuquerque, Cooperative Extension Service offices located in each of New Mexico’s 33 counties, and 12 agriculture research and science centers. New Mexico State University is the institution of choice for more than 15,000 students from 49 states and 89 foreign countries.

The City of Las Cruces is the second largest city in New Mexico and is located in Doña Ana County, approximately 45 miles north of El Paso, Texas, and 225 miles south of Albuquerque. Las Cruces is the economic and geographic center of the Mesilla Valley, the agricultural region on the floodplain of the Rio Grande which extends from Hatch to the west side of El Paso, Texas. The Organ Mountains, 10 miles to the east, are dominant in the city’s landscape, along with the Doña Ana Mountains, Robledo Mountains, and Picacho Peak. Las Cruces lies within a short driving distance of the Mexican border at Santa Teresa, as well as many other locations in the broader borderland region.

Geography, climate, demographics, and ambiance of Las Cruces and NMSU combine to offer a truly excellent place to thrive. Family members will discover a warm, open community that offers an attractive array of activities and outdoor recreation, amenities, services and opportunities, whether they are looking for top-notch education, meaningful employment, or simply a safe and comfortable place to live.

University Registrar’s Office is NMSU’s single repository for all official student records. The University Registration/Admission Specialist position provides customer friendly front-line services, as well as behind the scenes data entry and reporting, related to student records from day of application for admission to providing diplomas and transcripts for every student who ever entered the NMSU system.

Processes all information related to a student’s academic record in compliance with state, institutional, federal and accrediting agency regulations and requirements. Responsibilities include but are not limited to processing and records maintenance of: applications for admission, collection and scanning of required admission documentation (high school transcripts, ACT/SAT scores, transfer transcripts, etc), transfer and/or undergraduate transcript evaluation – foreign and domestic, course registration including drop, add and withdrawals, grade entry, academic probation notices, enrollment verifications, medical and/or retroactive withdrawals, name and address changes, placement test scores, degree verifications, ordering diplomas, filling transcript requests and processing legal subpoenas.

Admissions policies and eligibility requirements.
Planning and scheduling techniques.
Understanding of the academic year and important dates/deadlines.
Application of Federal Educational Rights Privacy Act (FERPA).

Skills in database management, records maintenance, word processing and data entry. Skill in gathering data, compiling information, and preparing reports. Skill in
presentation skills for training of departmental/community college staff in roles that impact student records. Skill in read, understand and apply state regulatory guidelines.

To provide excellent customer service.
To analyze and solve problems and make evaluative judgments.
To communicate effectively, both orally and in writing.
To make administrative/procedural decisions and judgments. To perform complex tasks and to prioritize multiple projects with skills in organizing resources and establishing priorities. To complete moderately complex administrative paperwork.
To make recommendations for potential process improvements.

High School diploma or GED certificate.

Three (3) year of experience related to the standard duties as outlined.

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.