Job description

The future is bright for Control Tech, join us there are great things to come!

Control Tech is a leading cross-border Instrumentation, Electrical & Automation solutions provider. Committed to excellence, we are experts in construction, maintenance, turn-around and optimization, as well as structures, production operations, parts sales and more. As a people-first company, our skilled and diversified team is known for providing stellar customer service and we are always ready to explore new avenues for our safe and versatile solutions.

Our mission is to empower our people to deliver high quality solutions to our clients safely and efficiently while continuing to strengthen and preserve the environment we operate in. We are committed to safety, quality work, community, work-life balance and honesty within our entire organization.

We are currently seeking applicants for the following position:

Position: Project Administrator

Reports to: Office Manager

Location: Greeley, CO, Tunkhannock, PA, or Oklahoma City, OK (On-site)

Job Brief:

The Project Administrator is responsible for providing ongoing administrative support to the Project Manager and Estimating teams by assisting with data entry, project reporting, billing/invoicing and other project related work.

Duties & Responsibilities:

• Sets up project and sales contracts as per bidding requirements.
• Creates and updates contractor purchase orders.
• Assists the Project Manager with document control, updating and records monitoring.
• Maintains sales price lists.
• Monitors Work in Progress (WIP) orders that are waiting approvals: Bi-weekly reporting to WIP Managers, refers problem accounts to branch management, warehousing manager and/or Office Manager as applicable.
• Acquires necessary customer approvals for work tickets (email and/or OpenInvoice, Ariba).
• Accommodates customer requests and deadlines.
• Communicates daily with technicians to resolve any ticket/material issues.
• Enters all customer related coding (AFE, PO, CC, WO #, etc.).
• Works with Estimating and Purchasing to close out completed projects.
• Works with the Project Manager and Electrical and Instrumentation estimators for project cost management.
• Assists Field Technicians with issues in Aurena.

Skills & Qualifications:

• Previous work experience as a Service Admin/Project Administrator an asset.
• Familiar with Oil and Gas service industry, specifically Electrical and Instrumentation trades considered an asset.
• Experience working with accounting and/or resource planning software considered an asset.
• Experience with Microsoft Office applications (Outlook, Word, Excel, Sharepoint).
• Strong written and verbal communication skills.
• Work under pressure while displaying a polite and tactful manner to fellow employees and clients.
• Self-starter with an ability to work independently or in a team environment.

Self Management Behaviors (expected of all people in the Control Tech family):

• Self Awareness; Recognizes impact on others, knows strengths and limitations, sense of self worth and confidence.
• Self Control; Disruptive emotions and impulses are in check, maintains consistency with core values.
• Maintains Motivation; Strives to learn, to improve and to be successful.
• Listening and Speaking Respectfully; Listens generously - clarifies meaning and intent, speaks straight and respectfully.
• Collaborator; Works effectively on teams with a wide variety of people, resolves conflict directly and productively, contributes to the success of others.

Job Type: Full-time

Salary: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call

Ability to commute/relocate:

• Greeley, CO: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience (Preferred)

Work Location: In person

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