Job description
About the role
The Facility Condition Assessments (FCA) Team at CBRE are currently seeking a Project Operations Coordinator based in the Eastern or Central Time Zone. The purpose of this position is to provide administrative support to the FCA team.
What you’ll do
- Lead project documentation and coordinates documentation revisions and distributions.
- Prepare standard project status reports for project delivery team or work group, Client and management. Report typically includes: status update, budget, schedule and risk.
- Coordinate and schedule meetings and communication plan(s) regarding projects among team and/or client. Coordinate and acquire vendor quotations for processing.
- Enter project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
- Process documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
- Prepare and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
- Assist Project Manager in maintaining project metrics for SLA & KPI's.
- Assist with project administration results (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
- To perform this job optimally, an individual must be able to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform.
EDUCATION and EXPERIENCE
- High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS), College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.
- Intermediate skills with project management software and Microsoft Office Suite products.
- Experience with Salesforce and Quire a plus.
Additional Skills
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
- Ability to understand and carry out general instructions. Ability to tackle problems in standard situations.
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
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