Office Associate, College of Nursing (part time)
Full Time
Milwaukee, WI 53233
Posted
Job description
Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package including
403(b) with up to 8% company match, pro-rated vacation package and tuition benefits for employees with no payback requirement! View details of our total rewards package
here.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
This newly created part-time position of 20 hours per week will provide a great opportunity to an individual interested in helping to organize and facilitate events within the College of Nursing. In addition, this role will assist Assistant Deans in facilitating the hiring process for part time faculty including prescreening candidates, scheduling interviews and ensuring all onboarding activities are completed.
1. Plans, organizes, implements, and staffs a range of events for the College of Nursing in collaboration with other stakeholders. These events may fall outside of traditional weekdays and daytime hours.
2. Organize and facilitate all event details including confirming and booking sites, confirming/coordinating logistics of events (e.g., catering, décor, AV needs), invitations, promotional materials, programs, etc.
3. Oversee event production onsite and manage event registration
4. Monitor part-time faculty postings and applications to identify and prescreen new applicants.
5. Organize application and hiring documents for Assistant Deans and Business Office.
6. Works with clinical placement coordinators to contact current faculty to confirm placement at clinical sites each semester.
7. Conduct pre-interview screening calls with applicants for alignment with clinical teaching needs
8. Schedule applicant interviews with Assistant Deans
9. Follow up with new hires to review onboarding document checklist
10. Perform other duties and responsibilities as required, assigned, or requested.
Required Knowledge, Skills and Abilities
2. Organize and facilitate all event details including confirming and booking sites, confirming/coordinating logistics of events (e.g., catering, décor, AV needs), invitations, promotional materials, programs, etc.
3. Oversee event production onsite and manage event registration
4. Monitor part-time faculty postings and applications to identify and prescreen new applicants.
5. Organize application and hiring documents for Assistant Deans and Business Office.
6. Works with clinical placement coordinators to contact current faculty to confirm placement at clinical sites each semester.
7. Conduct pre-interview screening calls with applicants for alignment with clinical teaching needs
8. Schedule applicant interviews with Assistant Deans
9. Follow up with new hires to review onboarding document checklist
10. Perform other duties and responsibilities as required, assigned, or requested.
High school diploma or equivalent
Two years’ related experience in an administrative role.
Proficient in Microsoft Office products including Word, Excel and Outlook.
Two years’ related experience in an administrative role.
Proficient in Microsoft Office products including Word, Excel and Outlook.
Strong organizational skills
Ability to independently prioritize work effectively
Effective and professional communication skills
Strong attention to detail
Ability to work and collaborate well with a wide variety of individuals
Ability to work occasional night or weekends for scheduled events
Ability to move through event spaces
Ability to move through event spaces
Ability to lift up to 20 lbs. occasionally during events
Preferred Knowledge, Skills and Abilities
Previous event coordination experience
Department College of Nursing Posting Date 01/11/2023 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- References
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