Job description
Job Duties: The Administrative Assistant works under the direct supervision of the CEO/Lead Administrator and/or Quality Assurance Manager and is responsible for ensuring that the utmost in competent care and safety is consistently delivered to all clients and staff.
Qualifications:
- High School Diploma or Equivalent
- NCIC/DBHDD clearance
- Capable of lifting 50 pounds without assistance.
- Maintains current driver’s license if doing transportation
- Must have a positive attitude, flexibility, and ability to work with people of diverse backgrounds.
Duties and Responsibilities:
- Maintain client files, records and other information
- Make sure client files are up to Date
- Input data into electronic medical records
- Organize client schedules and staff schedules
- Coordinate community outings (shopping, library visits, church attendance, etc.)
- Type/compute minimal 50 Words/minute
- Schedule monthly meetings via zoom
- Take and record minutes of all meeting
- Complete understanding of the agency’s policies and procedures
- Attend all staff meetings
- Maintain individuals’ records on site in accordance with policy and procedures.
- Attend mandated trainings as required
- Cooperates with family members regarding reasonable requests related to the needs of individual
- Maintains medical chart for each individual, consistent with physician’s orders, and reports any medical emergencies according to the Medical Emergency Plan
- Receives visitors to the facility; maintains family oriented nature of the facility by being hospitable to family members and other natural supports by making arrangements as needed for family
- Reports and records significant behavior incidences to the Supervisor and Case Manager
- Observes confidentiality guidelines. Refrains from discussing individuals with any person other than those indicated in the residents’ personal files
- Acts as a role model supporting and counseling in routine and spontaneous activities
- Works at all times to enhance the lives of the individuals by treating them with consideration and respect, and full recognition of dignity, individuality, and need for privacy
Maintains a Positive Team Work Environment:
- Accepts and gives constructive criticism, as appropriate
- Avoids gossiping and spreading rumors or unfound statements
- Assist others as appropriate
- Accepts responsibility in a positive, constructive manner
- Willingly takes on additional tasks
- Volunteers for special assignments
- Promotes the agency’s mission and purpose in professional and private life
- Completes routine duties without reminders
- Maintains a clean, safe work environment
- Attends staff meetings and training sessions requested by supervisor or management
- Completes any and all duties as assigned by supervisor
Assumes responsibility for care of the home/facility, grounds, equipment and furnishings:
- Reports to supervisor any maintenance problems when they occur
- Complies with policies of the Department of Behavior Health and Developmental Disabilities, Department of Community Health, and Advir Health Care Systems as they relate to oversight and management of the facilities and this position
- Complies with requirements to maintain accreditation
Other Requirements:
- Work without direct supervision
- Participates in personal work evaluations
- Maintains a good attendance record
- Reports for work on time, observes policies regarding hours worked and punctuality
- Works overtime, as needed, according to personnel policies
- Maintains a helping relationship with other staff and Board of Directors
- Represents Advir Healthcare Systems in a positive way to the public
- Maintains the flexibility to change routines, if needed
- Possesses the mental and physical ability and stamina to perform the job well
- Follows all other requirements of current personnel policies
- Performs other reasonable related duties as assigned by the supervisor
- All Training required by DBHDD will be met in accordance with the standards
Competency:
- Fluent in the written and spoken English language
- Basic computer skills
- Microsoft word, Excel, Power Point,
- High school diploma or Equivalent
- Trainings as required by DBHDD
- Ongoing training as directed by Supervisor
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