Job Summary

Make an impact:
The City of Salem Fire Department (SFD) is seeking a driven and experienced Administrative Services Manager (Management Analyst II) for its Communications Division. The preferred applicant will be someone with a strong accounting background, analytical mindset, and a passion for servant leadership.

Learn and grow:
You will be given time, support, and training to calibrate to the new systems. Upon request we may also provide relevant skill, knowledge, and ability training to further your own success in this position and the further success of the City of Salem Fire Department – 911 Call Center.
What you will do:
The successful candidate will be overseeing all administrative functions of the division, that will include:

• Supervision: Two (2) current full-time employees, recruiting/hiring employee(s) as needed, working with upper management toward resolutions as needed.
• Records: Records management, ensure correct documentation is kept, and the provision of 911 audio recordings to individuals, attorneys, district attorneys, and investigators upon request.
• Budget Management: Development, presentation, and implementation of operating and capital budgets ($20 million+), rate setting, capital reserve plans, 5-year forecasts, and vendor/contract management.

Additional information on job responsibilities:

• Act as a key member of the Communication Division Management Team.
• Provide strategic planning for the division; immediate, upcoming, and long-term needs.
• Interact with Chiefs, Sheriffs, and staff for 29 public safety agencies that we serve.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday – Friday, 8:00a.m. – 5:00p.m.

What are the minimum qualifications?

• Must pass the pre-employment background check.
• Must pass Oregon Drivers’ license and meet the City of Salem's driving standards.
• Bachelor's degree from an accredited college or university in public administration, business administration, or a related field, and five years of experience in a related field, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities as listed, and ability to perform the examples of work.
• Must pass the pre-employment drug test (including marijuana).

What you will bring along:

• Experience with governmental accounting.
• Course work and/or experience with complex rate setting.
• Experience with business process modeling and efficiencies.
• Experience with stakeholder and vendor communications.
• Experience managing small to mid-size projects.
• General knowledge of governmental practices.

About us:
The SFD Communications Division provides 911 call answering and public safety dispatch services to 29 different agencies who provide Law, Fire, and EMS emergency response to over 400,000 residents in Marion, Polk and Lincoln counties. We also maintain the radio system for the city of Salem and several of our local partner agencies.

The City of Salem is the second largest City in the State of Oregon. Located in the lush Willamette Valley, Salem is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.
A full-service City, Salem has eight primary departments:
Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Urban Development. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members.

The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.

Where can I find out more about the position?

How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.

Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application.

Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

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