Job Summary

The HR Assistant is a part-time position that will support the Baytown HR Department in providing special programs and projects for employees. They will use office skills to handle customer service and communications (both internal and external) and file organization and management. Strong computer skills will be needed to perform tasks which may include data entry, word processing, graphic design, report and letter preparation. The primary duties of this position will include front desk receptionist coverage at City Hall, employment verification requests, processing procurement transactions, and other various administrative HR related tasks.

Duties

• Provides customer service in person and on the phone by assisting employees with human resource related information.
• Performs administrative duties such as proofreading documents and ordering office supplies. Responds to employment verification and survey requests. Processes invoices for payment and maintains procurement card transactions. Assists with the hiring process.
• Performs audits relating to all personnel related databases.
• Coordinates and assists with special projects.
• Assists with coverage for the City Hall front desk. Answers incoming calls and routes calls. Assists the public with various City telephone numbers, directions, and information. Greets public; directs and gives information to those who walk-in.
• Performs all other duties as assigned.

Minimum Qualifications

• High School Diploma or equivalent (GED).
• Two years of general customer service, office, or related experience.

• Bilingual in English/Spanish.

Additional Information

Knowledge, Skills and Abilities

Ability to multi-task, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, personal computers and related software, and accounting/billing processes. Must have high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public. Intermediate computer processing skills in Microsoft Office.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.