Applications are invited for consideration for appointment to the following position:

Department: Center for International Programs

Budget Title: Staff Assistant

Local Title: Data Coordinator

Posting Date: October 12, 2022

Classification: SL-2

Duties: Builds and maintains applications in Terra Dotta for both inbound and outbound programs to ensure that applications/materials are current with updates each application cycle;
Works with CIP staff to ensure that all applications and related policies/procedures are in compliance with applicable academic contracts, sponsor requirements, privacy and security regulations; and all policies and procedures of SUNY New Paltz and the Center for International Programs;
Liaises with Terra Dotta, CIP Units, and New Paltz IT/Computer Services and troubleshoots when technical issues occur to resolve such problems in a timely manner;
Provides support and training to all units in CIP particularly at the time of software updates and other application changes;
Maintains insurance enrollment rosters and procedures for international and study abroad students assuring proper coverage while students are traveling abroad;
Reconciles travel and health insurance rosters and invoices for timely payment;
Participates in user conference and training, both online and at conference sites, to remain abreast of software changes, uses and services;
Works with the Director of Global Learning and other administrators to increase usage and create/maintain essential documentation related to systems and processes;
Manages data interface from TD I-SSS to the SEVIS System of the US Department of Homeland Security and Banner, the New Paltz registration system;
Leads the effort to facilitate seamless cross-system data sharing across multiple databases and platforms to assure data integrity;
Partners with users to design and facilitate creative reporting and dashboard tools for data analysis and provides reports as needed;
Prepares reports for internal and external constituencies including SUNY Office of Global Affairs and the Institute for International Education;
Implements and manages a travel registry for students and faculty abroad;
Sends out emergency check-in requests when there is an emergency abroad;
Reports emergency check-in responses to on campus constituencies and SUNY System Administration;
Prepares Budget Templates for Study Abroad Programs;
Overhauls course articulation and pre-approval database for Study Abroad;
Updates course schedules in Banner and registers Study Abroad and ESL students.

Qualifications: Required Qualifications:

Bachelor’s degree
Excellent technical skills
Proficiency in Microsoft Office, particularly Excel, SharePoint, and Teams
Qualifies as a Designated School Official (US Citizen or Permanent Resident)
Excellent organization and project management skills
Experience working in a customer service role supporting end users
Ability to work as a team member with various stakeholders
Strong communication skills, both written and oral
Ability to multi-task and meet conflicting deadlines

Preferred Qualifications:

Bachelor’s degree in Information Management, Computer Science or a related field
Professional experience in a university setting
Demonstrated interest in International or intercultural education
Design skills or experience
Knowledge of SEVIS and immigration regulations
Experience with the following applications: Terra Dotta, HTML, Windows SQL server, BrightSpace, Banner, ARGOS

Contact Information: Electronic submission required. Candidate will be required to submit a cover letter, CV and contact information for three professional references. To apply, please visit https://jobs.newpaltz.edu/postings/1772

Deadline: Applications accepted until position is filled.

Other important information about this vacancy: This position offers full New York State benefits which are among the most comprehensive in the country. The State University of New York at New Paltz is a highly selective, public college that is recognized regionally for the strength of its academic programs. It is in the beautiful Hudson River Valley with easy access to New York City and other nearby recreational and cultural amenities.

SUNY New Paltz recognizes the unique skills, perspective, talents, and passion that each employee contributes to its learning community. To work here is to accept an invitation to participate in the growth and development of all campus members—students, faculty, and staff. The College’s commitment to inclusive excellence is an important part of our mission of public education and our culture. New Paltz continues to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The State University of New York at New Paltz is an AA/EOE/ADA employer.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the University Police Web site for the complete Annual Security Report (Clery Report) at https://www.newpaltz.edu/firesafety/safetyreport.html.