Overview

Job Title: Customer Care Rep II

Essential Function
This paragraph is designed to identify the essential functions of the job. The summary will require only a few sentences and should answer the question: why does this position exist?
Employee holds the primary responsibility of answering inbound calls from customers and company associates, responds to and resolves customer emails and documents interactions when appropriate.
Primary Duties
Provide clear, concise statements using action verbs to describe what is done, with or for whom the action is taken and the purpose or outcome to be achieved. Responsibilities should be listed in order of percentage of time spent performing the actual duty.

• 50% -First line of contact with customers and company associates via phone both inbound and outbound calls, answering questions, resolving issues and complaints, and making policy decisions always keeping customer satisfaction in mind as a priority. Updates customer records and electronically records interactions with customers; responds to customers in writing via email or other methods across multiple channels and systems
• 25% -Processes replacements, returns, and refunds for any customer order issues
• 10% -First in line for escalated store legal issues and claims including research and follow-up with stores, customers, and the Legal Department as directed by the Supervisor
• 15% -When necessary, assists with escalated customer inquiries that a Customer Care Rep I cannot resolve; helps with one-on-one training as requested by supervisor

Knowledge, Skills and Abilities
Indicate the minimum qualifications required to perform the job: work experience (including type of work and number of years required); education (including desired degree and field of study); specify certificate or license requirements.

• High school diploma or GED
• Minimum of 2 years experience in a customer service support center environment; or 1+ years with the company
• Minimum typing of 50 words per minute with 95% accuracy
• Comprehensive spelling and grammar skills
• Ability to use multiple systems while assisting a customer
• Working knowledge of Microsoft Office applications.
• Comprehensive knowledge of computers and mobile devices
• 10 key by touch
• Knowledge of principles and processes for providing an excellent customer experience
• Able to work a flexible schedule including varied shifts that may include evenings, weekends and holidays

Competencies / Attributes
Indicate relative qualitative or other important aspects that would enhance the ability to perform the job. i.e. detail oriented, customer focused, team player, etc.

• Excellent telephone etiquette
• Consistently show empathy to all customers
• Pleasant tone of voice
• Positive Demeanor
• Engage in active listening
• Actively look for ways to help customers
• Excellent communication skills
• Strong interpersonal skills
• Strong trouble-shooting skills
• Knowledge of product line, prices, and promotions
• Attention to detail and accuracy.
• Independently solve a variety of customer issues

Working Conditions /Physical Requirements

• Indicate the normal working environment i.e. office, store, warehouse, etc. as well as any physical requirements required to perform the job duties (lifting requirement, dexterity, etc).
• The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, files, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
• The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.