Job description

Job description

Have you successfully worked as an Accounting Manager and Business Administrator in a Fortune 1000 company or for a small business?

If so, this is an exciting opportunity to join the BoldHaus team, an Inc. 5000 fastest-growing company. We are a woman-owned, socially conscious, mission-driven small business that cultivates the success of small and diverse business owners worldwide.

As our Bookkeeper & Firm Administrator, you will help design and maintain the company-wide Policies and Procedures for staff and contractors as well as execute and manage all elements of the day-to-day accounting for the company.

You are passionate and exacting about maintaining a high caliber set of books as well as ensuring company Policies are designed, communicated and followed.

You have a knack for understanding detailed information about the company’s operations to provide insightful feedback to leadership on profitability.

You will be enthusiastic about building relationships with our clients/members, our strategic partners, and your BoldHaus colleagues from across the business to create a seamless set of operations.

This is a fast-paced, demanding, exciting, and rewarding role.

EXPECTATIONS OF YOUR IMPACT ON THE COMPANY:

• Goal #1: You will maintain accurate and complete accounting records including management reporting segments to provide high value business insights to Leadership.
• Goal #2: You will manage all aspects of the company’s payroll cycle including the payment of independent contractors and vendors.
• Goal #3: You will manage and execute the collections processes for the company with its clients/members including managing the relationship with our merchant provider.
• Goal #4: You will ensure the company’s Human Resources and company-wide Policies and Procedures are up to date and enforced.
• Goal #5: You will manage the company-wide online tools utilized by the company including negotiating fees/discounts and serve as the system admin.
• Goal #6: You will data mine our company systems and prepare ad-hoc analyses to drive business insights and inform decisions across the company.

JOB REQUIREMENTS & EXPECTATIONS:

• Bachelor's degree in Accounting or Finance.
• Minimum of 10+ years of accounting/bookkeeping experience
• Outstanding Microsoft Excel skills (including the creation and manipulation of pivot tables, charts and graphs.)
• Strong attention to detail — including a natural ability to check your own work / self-review work for accuracy and completeness. (Essentially you are perfectionist when it comes to accounting, company systems and Human Resources.)
• Outstanding verbal/written communication and presentation skills.
• Thorough understanding of Quickbooks online and Intuit Payroll suite.
• Computer, digital, and web savvy, including the full Microsoft suite, as well as SaaS/web-based tools such as CRM systems, etc.
• Demonstrated ability to strategically plan Human Resources initiatives, including objectives and tactics that are tied directly to measurable results.
• Ability to thrive working in a work-from-home/remote-based team environment across multiple time zones.
• Ability to work under pressure, deal with ever-shifting priorities, and meet tight deadlines. You are self-motivated and can self-manage.
• Natural tendency to come to the table with answers ready to go. You are a problem solver, not a problem giver.
• Strong organizational and project management skills to support managing multiple priorities.
• You can take information from multiple sources, process and synthesize it, and turn out strategic, accurate communications.
• This role requires an average commitment of 45 to 50 hours per week.
• Must be able to travel as needed.
• Must be able to work nights and weekends for the company’s conferences, client retreats, sponsorships, and other mission-critical, time-based activities.

KEY RESPONSIBILITIES:

• Weekly recording of all journal entries to general ledger (Quickbooks Online) including applicable business segment information to support management reporting
• Prepare and present monthly reconciliations of key accounting sources (Bank reconciliations, Credit Card reconciliations, Merchant Account/Paypal Account reconciliations, Payroll reconciliations, CRM system to G/L reconciliations)
• Prepare and Present monthly financial statements including analysis on profitability and recurring expenses
• Manage company procurement process, including request forms
• Fully manage and execute all Payroll processes: (Semi-monthly employee payroll, Independent Contractor payments, Sales Team commissions, Employee PTO tracking, Payroll filings [940/941/W2s/1099s])
• Manage and execute all client payments based on contracts
• Perform collections outreach and manage payment plans
• Issue/Execute Client contacts
• Manage all aspects of company expenses including vendor payments, negotiation of vendor rates/fees, dispute resolution with vendors
• Prepare and present standard and ad-hoc business analysis to Leadership
• Manage/perform employee recruiting and onboarding
• Manage company insurance requirements
• Manage company-wide systems
• Manage all company Policies and Procedures related to employees

COMPENSATION:

• Salary range is: $55,000 - $65,000.
• Opportunity for bonuses based on personal performance and company meeting targets.
• Paid time off and paid holidays.
• This is currently a work-from-home position, but MUST be based in either Palm Beach County, Florida or Broward County, Florida.
• NO RELOCATION candidates, please.

BoldHaus is an Equal Opportunity Employer, and is committed to Diversity, Equality, Inclusion, and Belonging.

Job description is not all inclusive. BoldHaus reserves the right to amend this job description at any time.

Job Type: Full-time

Salary: $55,000.00 - $65,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Boca Raton, FL 33498: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 10 years (Required)

Work Location: In person

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Boca Raton, FL 33498: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Bookkeeping: 5 years (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Boca Raton, FL 33498

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