We are seeking a full-time Administrative Assistant who will report directly to the Associate Dean for Nurse Education and Health Care Programs. This position provides support for the Senior Vice President of Academic and Student Affairs as well as the Associate Dean for Nurse Education and Health Care Programs in the efficient operations of the programs. On a weekly basis, the Administrative Assistant will spend approximately 60% of work time at the Passaic Campus and 40 % of work time at the Paterson Campus.

Examples of Duties:

• Process applications to the Nurse Education programs.
• Prepare reports, invoices, memorandums, letters, clinical agency contracts, didactic memorandum of understanding and other documents using word processing, spreadsheets, database, and presentation software for the Senior Vice President of Academic and Student Affairs as well as the Associate Dean for Nurse Education and Health Care Programs
• Analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
• Maintain departmental, faculty and student records and files in electronic and/or copy as appropriate.
• Maintain appointments schedule by planning and scheduling meetings, conferences, interviews, webinars, and travel.
• Monitor, maintain, and order department office and instructional supplies.
• Assist with the collection of data and preparation of reports.
• Assist with planning and implementation of pinning and other ceremonies.
• Attend meetings to record minutes.
• Administering Student Rating of Instruction for full-time and adjunct faculty.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree required; health care background preferred.
• Five years executive-level support experience required.
• Superior computer skills and knowledge of various software programs, including Microsoft Office Suite, One Drive, Excel, and research engines required.
• Excellent verbal and written communication skills.
• Demonstrate ability to work independently and as a team.
• High degree of discretion dealing with confidential information.
• Ability to manage multiple projects in fast paced environment.
• Travel between campuses required.
• Excellent interpersonal skills and ability to work with a diverse student population and college community.

The completion of a background check will be required for the selected candidate.