Administrative Vouchers Coordinator (EXECUTIVE II)
Job description
Agency : Department of Human Services
Opening Date: 03/22/2023
Closing Date/Time: 04/04/2023
Salary: Anticipated Salary: $5,536 - $8,279 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in eligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-99-23386
Position Overview
The Division of Family and Community Services is seeking to hire a position to serve as the coordinator of the Administrative Voucher Processing Section within the Office of Program Support and Evaluation, Payment Unit. This position organizes and directs a variety of complex, specialized on-line Administrative Voucher entries into the IDHS accounting system and resolves related system issues; examines, reconciles, and analyzes the edit and control reports of Administrative Vouchers processed and related supporting data through subordinate staff; conducts extensive research of various administrative vouchers and fiscal-related discrepancies in collaboration with the IDHS/Office of Fiscal Services and Illinois Comptroller’s Office; and identifies and recommends implementation of short-term and long-term strategies to resolve such discrepancies and/or issues.
Job Responsibilities
Serves as the coordinator of the Administrative Voucher Processing Section within the FCS Office of Program Support and Evaluation, Payment Unit.
Organizes and directs a variety of complex, specialized on-line Administrative Voucher entries into the IDHS accounting system and resolves related system issues.
Examines, reconciles, and analyzes the edit and control reports of Administrative Vouchers processed and related supporting data through subordinate staff.
Serves as a working supervisor.
Conducts extensive research of various administrative vouchers and fiscal-related discrepancies in collaboration with the IDHS/Office of Fiscal Services and Illinois Comptroller’s Office. Identifies and recommends implementation of short-term and long-term strategies to resolve such discrepancies and/or issues.
Performs other duties as required or assigned, which are within the scope of the duties enumerated above.
Minimum Qualifications
Requires the knowledge, skills, and mental development equivalent to completion of four (4) years of college with courses in business administration and accounting.
Requires two (2) years of responsible professional experience in accounting, external auditing, budgetary planning, and control or public accounting in a public or private organization.
SPECIALIZED SKILLS:
- Of the two (2) years required professional experience, requires one (1) year experience in an accounting system, generating and interpreting voucher reporting.
Preferred Qualifications
Two (2) years of experience in an accounting system, generating and interpreting vouchering reporting.
Two (2) years of professional experience managing payment vouchers in an accounting system.
Two (2) years of professional experience using advanced payment related software and technical ability to analyze, evaluate, and resolve payment, program, and related operational issues.
Two (2) years of professional experience analyzing administrative problems and adopting an effective course of action for a public or private organization.
Two (2) years of professional experience utilizing the principles and practices of public and business administration.
Three (3) years of professional experience thinking independently with strong organizational, interpersonal, problem solving, leadership, and attention to detail skills.
Conditions of Employment
Requires basic proficiency in Microsoft Office Suite.
Work Hours: 8:30am - 5:00pm Monday - Friday
Work Location: 100 South Grand Ave E Springfield, IL 62762
Family and Community Services
Office of Program Support and Evaluation
Bureau of Program Support and Fiscal Management/Payment Administration
Springfield/Sangamon County
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Administration/Management
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
This position [DOES] contain “Specialized Skills” (as that term is used in CBAs).
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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