Requisition ID: 265139

• Relocation Authorized: None
• Grade: 22
• Requisition Posting End Date:
• Position to be Panel Interviewed? No
• Telework Type: Full-Time Office/Project
• Work Location: Richland, WA
• Employee Referral Amount:
• Grade 22 - Salary Range: $53,880.00 - $72,720.00 annually (Determined by function, education, experience, and qualifications of the applicant.)

Bechtel is designing, constructing, and commissioning the world’s largest radioactive-waste treatment plant for the U.S. Department of Energy (DOE) in southeastern Washington state. The $12.2 billion project will use vitrification technology to process and stabilize 53 million gallons (200 million liters) of radioactive and chemical waste currently stored at the Hanford Site which is a byproduct of plutonium-production during World War II and the Cold War era.

The cleanup project is one of DOE’s most technically challenging and the largest undertaking of its kind – equivalent to building two nuclear power plants. The construction site spans 65 acres (26 hectares) and includes facilities for pretreatment, low-activity waste vitrification, and high-level waste vitrification, as well as an analytical laboratory.

This position shall be performed under the day-to-day direction, control, and supervision of WTCC.

The position is located at the Construction Site (located 22 miles north of Richland, WA), with a 4/10 work schedule, Monday – Thursday 6:30 a.m. to 5:00 p.m.

Relocation is not authorized for this position.

Role Overview

Works independently to provide administrative and secretarial support of a responsible and confidential nature to assist WTCC senior management. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems. Relieves senior managers of daily workload activities through the handling and referral of action items. Handles matters of a highly sensitive and confidential nature.

Principal responsibilities may include but are not limited to:

• Perform a variety of secretarial/administrative/clerical duties of either a general or a specialized nature for the executive management team, through research, analysis, and coordination with other entities, functions, and disciplines.
• Responsibilities entail use of judgment and initiative within guidelines of well-defined scope.
• Follow up to ensure completion of actions.
• Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures.
• Assist employees with standard forms.
• With a thorough understanding of WTCC’s organizational structure, functions, and procedures, review incoming communications, work orders, and service requests for subject matter content and route to appropriate manager’s attention.
• Coordinate requests from client, manager(s), and in-house staff.
• Complete business independently as appropriate. Ensure coverage in absence.
• With an understanding of the project’s goals and priorities and the manager’s commitments, compose and distribute complex correspondence using standard word processing systems or other software applications, in response to requests for department services; answer inquiries from other departments, area offices, or outside entities.
• Prepare and proofread standard forms, correspondence, reports, etc. Assemble, copy, and distribute documentation packages. Receive, sort, and distribute mail; process incoming and outgoing facsimiles, transmittals, and correspondence.
• Keep abreast of key issues, commitments, and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, either semi-technical or non-technical in scope. Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.
• Maintain file of important matters for senior managers' attention.
• Perform data entry to maintain logs and track documentation. Set up and/or maintain electronic and hard copy files.
• Determine action on important or emergency matters or know whom to contact in absence of manager.
• Independently anticipate problems / changing priorities and alert manager as appropriate.
• Collect, review, and distribute incoming hard copy and electronic mail. Independently handle mail not requiring the manager’s attention. Review for accuracy and format outgoing documents that require the manager’s signature.
• Coordinate complex travel arrangements and travel itineraries. Prepare detailed expense reports using Concur or other expense report software, as appropriate.
• Independently schedule and reschedule appointments on the basis of senior manager's commitments and priorities.
• Coordinate meetings, arrange for facilities, equipment, and refreshments. Organize material for meetings, presentations, and training sessions. Prepare, collect, review, and distribute meeting agendas, information packets, and minutes. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
• Respond independently to mail not requiring the senior manager’s attention; forward to department heads and follow up to ensure actions have been completed.
• Operate standard office equipment, including automation tools. Independently maintain a hard copy or electronic calendar for responsible manager.
• Maintain standard office supplies and standard forms.
• May enter data into Bechtel Procurement System and issue reports.
• Work overtime as requested by management. Perform other duties as required by manager(s).
• Confidentiality is a priority.

Basic Qualifications:

• Grade 22: Bachelor’s degree in business administration or a related subject from an accredited university or, in lieu of a degree, 6 years of directly related experience.
• Must be able to pass a drug screen, background check, and pre-employment physical examination.
• Must possess the right to work and remain in the US without sponsorship
• Must be able to demonstrate intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
• Must have excellent written and verbal communication skills, including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency.

Additional Information

Required Qualifications:

• Ability to walk distances around the construction jobsite on gravel and walkways in inclement weather, e.g., heat, snow, rain.
• Ability to operate standard office equipment.
• Knowledge of filing systems and common office procedures.
• Experience with answering manager or supervisor office telephones.
• Excellent oral and written communications skills.
• Effective communication, teamwork, and interpersonal skills required.

Preferred Qualifications:

• Must be proactive, have above average organizational skills, use individual initiative and follow assignments through to completion.
• Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
• Must be able to operate effectively in an extremely fast-paced, high energy environment.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Must be able to effectively deal with abstract and sometimes ambiguous situations in a positive manner and adjust quickly to changing priorities.
• Ability to produce meeting minutes and coordinate executive-level meetings.
• Knowledge of technical vocabularies and terminology common to the assignment preferred.
• Knowledge of Bechtel’s organizational structure, functions, and procedures preferred.
• Ability to extract, compile, and assemble data for the preparation of reports.
• Must be able to work with confidential material and maintain strict confidences.
• Operation of standard computerized systems and other information transmission systems.
• Current experience and knowledge of WTP Processes and Procedures preferred.
• Demonstrated knowledge of filing systems and common office procedures. Basic to intermediate knowledge of Microsoft Visio desired.

At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off, paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.