Job Summary

Full Benefits Package Including:

• Paid holiday, vacation & sick leave to support your work/life balance
• Insurance options
• Free employee clinic for medical coverage participants
• TMRS retirement with 14% City contribution
• Mental health and financial education benefits
• and much more!

The Administrative Assistant performs administrative duties to support the department’s overall mission and works directly with the Plant Superintendent and Assistant Superintendent. Key responsibilities include customer service, processing invoices/purchase orders for payment, file retention, file organization, file management, data entry, word processing, PowerPoint presentations, event coordination, tracks bid activities, financial report generation and submission, budget analysis, and manages day-to-day office affairs.

Other duties include billing, maintaining office inventory, preparing travel/education request, coordinates the new hire process, prepares contractual documents and letters. Decision making within the scope of responsibility is a critical function of this position.

Duties

• Creates and processes Purchase orders and P-Card reports, receives and closes the Purchase Orders in the finance system, Processes invoices for payment and sends to Accounts Payable for payment.
• Responsible for BAWA’s billing process, billing inquiries, maintaining BAWA’s financial records, and preparing financial reports.
• Responds to requests from supervisors and employees for information and administrative assistance such as event registrations, preparing and submitting bid documents, travel authorizations, and expense forms.
• Responsible for day to day administrative support to include: weekly plant reports, annual operational reports, bid coordination, scheduling meetings, vendor correspondence, billing inquiries, creating and editing documents, scheduling interviews, maintaining employee personnel files, processing paperwork for new hires, promotions, and terminations, and other clerical duties.
• May complete special projects such as assisting with department and city events, updating webpage, assists with State and Federal correspondence, and verifies report deadlines are met, Acts as a liaison between BAWA and other City Departments.
• Performs all other related duties as assigned.

Minimum Qualifications

• High School Diploma or equivalent (GED).
• Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days).
• Three years customer service or general office experience.

• Prior municipal experience.
• Bachelor's Degree in a related field.
• Advanced level related certification or technical coursework.
• 4 years of related experience.
• Bilingual in English/Spanish.

Additional Information

Knowledge, Skills and Abilities

Ability to multi-task, establish priorities, work independently, and maintain organization standards. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of clerical related operations, personal computers, related software, and accounting/billing processes. Must have high level of interpersonal skills to handle sensitive and confidential information with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

How To Apply