Bizzell is a U.S. Small Business Administration (SBA) HUBZone-certified strategy and consulting government contracting firm with a mission to improve lives and accelerate change. Bizzell develops innovative solutions to some of the most critical issues of our time such as healthcare services equity, global health, workforce innovation, and other urgent needs facing the world. Bizzell achieves its mission by providing a wide array of services such as program & project management, monitoring and evaluation, communication and outreach, and technical assistance and training.

Headquartered in New Carrollton, Maryland, Bizzell has staff and offices in various states around the country, and globally in Africa, Asia, and Central America. Learn more about how we develop data-driven, research-informed, innovative solutions to complex, real-world challenges. www.bizzell.com

We are currently searching for an experienced Admin Assistant to support one of our clients. Don't miss out on this opportunity to work for a great organization!!

Summary:

The Administrative Assistant III is a senior-level assistant expected to provide complex administrative tasks and will typically be supporting one or more senior-level staff, in addition to office staff. The Administrative Assistant III will be expected to use greater judgment in accomplishing tasks. Advanced computer skills and internet research skills are required. The Administrative Assistant III may be tasked to serve in an acting role for the Project Manager in his/her absence.

Essential Duties:

• 
  Provide administrative support and exceptional customer service to a program office of 60+ individuals to effectively organize, prioritize, and coordinate multiple detailed work assignments in a fast-paced and time-sensitive work environment.
• Manage coordination with internal and external organizations and offices and staff to coordinate activities promoting agency priorities, e.g., coordinating meetings and preparing briefing papers, publications, and correspondence.
• Assist with conference room setup prior to in-person and hybrid meetings, including audio/visual setup.
• Escort visitors in/out of DOT Headquarters as requested by the program office.
• Compile, coordinate, and edit various internal and external correspondence, technical documents, and executive papers.
• Prepare travel reservations, authorizations, and vouchers in E2.
• Coordinate agency review and approval processes for the publication of executive documents, such as technical reports, Federal Register Notices, Docket submissions, conference presentations, specialized Research plans, Reports to Congress, etc., utilizing an automated correspondence control system (EDMS).
• Assist with the organization and maintenance of files for all manner of documents and executive papers utilizing automated tracking systems and archival repositories, such as SharePoint and EDMS.

The Administrative Assistant III labor category must have the following qualifications:

• Advanced computer skills and internet research skills in computer systems and software such as Microsoft Office Suite (to include MS Word, Excel, PowerPoint, Access, and Outlook);
• Three to four years of experience performing complex administrative tasks and supporting one or more senior-level staff, in addition to office staff;
• Prior experience in office operations;
• Capable of supervising less experienced administrative assistance staff within each functional work area; and
• Ability to apply judgment in accomplishing tasks.