Position Title: Accounts Payable Administrator

Industry: Marketing & Advertising

Pay: $23/hr. - $26/hr.

Location: Quincy, MA

Position Overview:

A large organization in business since 1948 specializing in providing marketing & advertising services to healthcare organizations across 93 countries is currently hiring within their accounting department for an Accounts Payable Administrator. The AP Admin will be responsible for processing and monitoring weekly invoice payments, maintaining a large vendor database and resolve complex discrepancies. This is a great opportunity for an accounts payable professional to join a stable organization with tons of career growth.

This position offers hybrid flexibility with the expectation to be in office 2/3 days a week, candidates must be commutable to their office in Quincy, MA.

Job Description:

• Check AP mailbox for incoming invoices and vendor inquiries.
• Redacting PHI on invoices, auditing invoices to contracts and saving contracts to the proper folders.
• Match invoices with the PO and receipt items. Verify, secure approvals and post vendor invoices into QuickBooks, ensuring that amounts are recorded timely and accurately and have complete documentation.
• Maintain effective vendor relations, including reconciling vendor statements and handling payment complaints or discrepancies.
• Work closely with the Procurement team to resolve issues.
• Support the Accounting team ensuring prepaids and sales taxes are properly identified and entered.
• Weekly review and mailing of checks.
• Contribute to team effort by working on ad hoc projects as needed.
• Assist with audit requests, including providing copies of invoices, reports, and proof of payments as required.

Qualifications:

• High School Diploma or higher
• 2+ years of experience with Accounts Payable
• 2+ years of experience processing 50+ AP invoices a day in an ERP system such as (Oracle, Sage, QuickBooks, SAP, NetSuite, Great Plains, JD Edwards, Dynamics, Peoplesoft, or Lawson)

Benefits:

• Opportunity to join a global/growing organization
• Flexible Compensation
• Internal career growth opportunities
• Benefits available (Medical, Dental & Vision)

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 5-minute phone call

Not the right fit for you!?!, Please forward this position to anyone in your network looking for work within the Accounting & Finance field.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.