Scope of the Role

As the primary invoicing specialist at the site, this role involves generating daily invoice files from ERP system and timely submission of invoices to customers via email, portals or regular mail promptly for payment. Once files are generated, this position also updates daily and monthly recap reports in excel and works with Customer Service group and salesmen to resolve any discrepancies. The ability to work independently is crucial. Responsibilities also include assisting accounting group with quarterly physical inventories as needed, creating or updating ad hoc reports and shipping documents, entering freight invoices into accounting system, assistance with special projects and with miscellaneous filing and correspondence as needed.

Duties and Responsibilities

This individual will be the responsible party for completing the daily invoicing for the Pleasant Prairie, WI plant. This individual will be responsible for assuring that Spectrum timelines and procedures are followed according to corporate policy in support of the highest possible level of integrity and reliability.

Essential Duties/Responsibilities:

Generate Daily Invoice file and distribute documents to customers via email, portals or regular mail.

Responsibilities also include, but are not limited to:

• Investigating any issues that delay payment or prevent submissions to portals.

• Preparation of occasional special handling docs (BOL, invoices using excel).

• Assist in collection questions from Corporate.

• Assist in quarterly physical inventory counts and reconciliations.

• Generate monthly sales reports from PICS ERP system and distribute to salesmen.

• Enter freight invoices into Microsoft Dynamics AP system

• Assist with special projects, general correspondence and filing as needed