The Talent Coordinator provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.

What You’ll Do

• Assists the Talent Management team in day-to-day activities including:
• Updating assignments and schedules in database
• Calendar scheduling for Talent Management, including various department meetings and demos
• Travel scheduling and coordination
• Expense reporting
• Various administrative tasks as needed, including but not limited to creation of Google sheets, graphs, and flowcharts
• Email weekly crew reports for each show, and schedule weekly crewing meetings; record and distribute meeting minutes
• Act as back-up point person for Talent Managers, related to crewing and artist schedules
• Coordinate setting up all End of Show reviews and tracking progress to completion
• Update and maintain confidential files and database, including show credit lists and demo reel requests
• Point of contact for conference room bookings, including set up for cross-site meetings
• Organize and maintain location equipment including cataloging, shipping and repairs
• Coordinate Talent Management workplace service and IT needs
• Coordinate on-site Talent Management and Training visitors
• Occasionally act as back-up for Executive Assistants
• Assist with various event planning and coordination across ILM departments
• Special projects as needed on an on-going basis as assigned

What We’re Looking For

• Bachelor’s degree in film production or equivalent preferred
• Minimum one year of related experience
• Computer skills: Microsoft Word, Excel, Google Suite
• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
• Ability to work well in a team environment
• Strong verbal and written communication skills

JoinILM

The hiring range for this position in San Francisco is $57,500 to $75,500 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.