Job description

WHO WE ARE

White Horse Vapor is a proud, Rhode Island based company established in 2013. We are proud of our brand, our people, and our customers. We have successfully converted 10,000 smokers in Rhode Island and Massachusetts to a proven safer alternative to cigarettes.

We believe that having fun at work but also being driven is the key to meeting both our employees’ and our customers’ needs. We know that we provide an excellent experience to all our customers and we are ready to have you become a part of our experience and grow with us!

The Accounts Payable/Receivable Specialist is responsible for the accurate and timely processing of the Company’s invoices to include coding, processing and research. In addition, the position is responsible for providing a high level of customer service to both internal and external customers.

Responsibilities/Requirements:

· Receive, process and post incoming payments.

· Resolve client billing questions and concerns using internal and external resources.

· Reconcile invoices and payments for all accounts.

· Verify and ensure accuracy of data prior to invoice distribution to clients.

· Generate and process broker commissions, working with the Client Services team to verify fee structures and terms are correct and up to date each month.

· Ensure all documentation from Brokers and Marketers is collected and the appropriate data is posted to the company’s accounting and billing systems.

· Process expense reports for company employees.

· Audit processes and standard operating procedures keeping records accurate and aligned with the company’s standards.

· Actively work to recover debts owed to the company, which could include the collection of accounts previously written off.

· Partner with Counsel to generate legal documents as necessary.

· Provide monthly reports and updates on delinquent accounts, exceptions, contingent liabilities and accounts receivable aging.

· Manage positive business relationships with Client Services, collection agencies, credit reporting agencies, and credit insurance providers.

Other Responsibilities/Skills (Preferred but not Required)

· Bachelor’s degree is strongly preferred

·4 years Accounts Receivables and/or Accounts Payables

· Advanced knowledge of Accounts Payable and Accounts Receivable required

· Highly proficient in Numbers sorting and filtering

· Excellent skills with both Apple & MS Office programs including Numbers/Excel, Outlook, and Pages/Word

· Knowledge in QuickBooks or other major accounting software package

· Strong mathematical skills required

· Excellent active listening skills

· Demonstrate critical thinking to identify potential solutions or new approaches for current operating procedures

· Strong customer service experience required

· Strong time management skills and ability to multi-task

· Ability to communicate information in a straightforward manner and resolve conflicts, but with an attitude of exceptional customer service

Full Time- 40 hours / week

Hybrid – 2 days onsite/3 days remote

Pay: salary range of $50,000-$55,000

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Physical setting:

• Office

Schedule:

• Monday to Friday

Application Question(s):

• Do you reside in Rhode Island, Texas or Florida
• Are you able and willing to travel up to 15% of the time to North Providence, Rhode Island?

License/Certification:

• CPA (Preferred)

Work Location: Hybrid remote in Providence, RI 02903

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