Senior Staff Assistant for Budget and Administration/Senior Staff Assistant
Job description
Applications are invited for consideration for appointment to the following position:
Department: Vice President - Academic Affairs
Budget Title: Senior Staff Assistant
Local Title: Senior Staff Assistant for Budget and Administration
Posting Date: November 3, 2022
Classification: SL-3
The successful candidate will have the following duties and responsibilities:
- Monitor all Academic Affairs accounts; oversee tracking and provide information to Assistant Provost/Provost and staff as needed.
- Communicate regularly with AVP for Budget and assist with related budget and fiscal management projects for Academic Affairs.
- Create reports related to ongoing and annual budgeting process and daily account monitoring.
- Develop allocation amounts related to work/study, faculty development, SUTRA, CRAL, Revenue Share, CAS, and AER for recommendation to the Assistant Provost/Provost and distribution. Manage budget transactions and transfers.
- Manage the financial aspects of academic affairs searches, including travel and start-up funds
- Review and approve purchase requisitions, Disbursing Orders, account reconciliations, and other budget-related documents before final consideration by Assistant Provost/Provost.
- Work closely with staff managing the budgets in respective schools to develop understanding of budgetary needs, respond to questions, as well as to refine and maintain streamlined and effective processes.
- Oversee the Administrative Assistant (AA1) in the tracking and processing of adjunct and extra service appointments related to accounts, budget, course load and credits.
- Research policies and procedures to answer questions and provide information to a range of administrators and partner offices.
- Other duties as may be defined
- A Bachelor’s Degree
- At least two (2) years of responsible administrative experience.
- Experience using the Microsoft Suite of products, including Excel and ability to work with budgets.
- Ability to:
o Track and effectively manage multiple and competing tasks and project areas.
o Maintain confidentiality.
o Provide well researched and timely answers to inquiries.
Preferred:
At least three years’ administrative experience in higher education, including budget monitoring, management of accounts within SUNY. Experience in using relational databases, SUNY BI and other SUNY systems.
Contact Information: Electronic submission required. Candidate will be required to submit a cover letter, CV and contact information for three professional references. To apply, please visit https://jobs.newpaltz.edu/postings/1849
Deadline: Applications will be accepted until the position is filled
Other important information about this vacancy: This position offers full New York State benefits which are among the most comprehensive in the country. The State University of New York at New Paltz is a highly selective, public college that is recognized regionally for the strength of its academic programs. It is located in the beautiful Hudson River Valley with easy access to New York City and other nearby recreational and cultural amenities.
SUNY New Paltz recognizes the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work here is to accept an invitation to participate in the growth and development of all campus members—students, faculty and staff. The College’s commitment to inclusive excellence is an important part of our mission of public education and our culture. New Paltz continues to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.
The State University of New York at New Paltz is an AA/EOE/ADA employer.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the University Police Web site for the complete Annual Security Report (Clery Report) at https://www.newpaltz.edu/firesafety/safetyreport.html.
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