The San Mateo County's Human Services Agency is seeking qualified candidates for the position of Department Facilities Projects Coordinator II. Under supervision, the Department Facilities Projects Coordinator I/II will coordinate activities and project manage facilities-related project including needs assessments, cost analyses, budgets, schedules, preparation and review of construction documents; coordinate work with consultants, other County staff and contractors; take lead in implementing safety conditions within the assigned departments and its facilities; and perform other duties as required.

The ideal candidate will have:

• Has at least 2 years of experience coordinating facilities projects.
• Has developed technical knowledge and experience with capital and facilities projects, space planning, safety, ergonomics, fleet management, and contract management.
• Has a experience developing cost estimates, monitoring expenses, and reporting.
• Demonstrated ability to conduct thorough analysis that weighs pertinent laws and regulations, potential risks and impact of possible solutions resulting in sound decision making.
• Effective time management demonstrated by efficient preparation, scheduling, prioritization, and an understanding of appropriate delegation of duties.
• Demonstrated ability to work collaboratively with stakeholders to achieve organizational goals.
• Analytic skills required to evaluate data and develop improved processes and performance.
• Skilled in project management requiring coordination and collaboration across departmental lines and with various vendors and stakeholders.

Examples Of Duties

Duties may include, but are not limited to, the following:

• 
  Coordinate activities related to a capital and facilities projects for the department to which assigned.
• Assist in developing and implementing goals, objectives, policies and procedures related to facilities, ergonomics and safety of assigned department.
• Initiate the preparation of and present feasibility studies, complex cost estimates, schedules and programs for the development of new county facilities and the alteration of existing facilities.
• Develop space plans, including drafting layouts, and coordinating reconfigurations.
• Monitor vendor compliance.
• Perform minor furniture repairs, light building maintenance, emergency building repairs, and furniture installations.
• Solicit and analyze bids, assist in vendor selections, prepare contract documents.
• Respond to safety and facilities related emergencies.
• Perform related duties as assigned.

Qualifications

Knowledge of:

• Project development and management.
• Contract negotiation.
• Building cost estimates.
• Budget preparation and control.
• Relevant codes, ordinances and laws concerning facilities of department to which assigned.
• Architectural planning and design practices and standards.
• State codes and County ordinances relating to the management of capital and construction projects for assigned department.
• Related computer technology and management information systems.
• Ergonomic evaluations.

Skill/Ability to:

• Analyze facility, security and construction needs of assigned department and make recommendations as needed.
• Prepare contract agreements for projects.
• Manage facilities-related projects for assigned department from inception to completion.
• Communicate effectively orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of the work.
• Anticipate problems and resolve disputes.
• Collect, analyze and interpret data.
• Review and approve designs and contract documents for compliance.
• Prepare, maintain and monitor accurate project budgets, schedules and records.
• Prepare and present a variety of reports as needed.
• Use a personal computer for basic spreadsheet, word processing and project management programs.
• Perform physical tasks such as climbing ladders and walking on uneven surfaces to observe and approve work.
• Operate a vehicle.

Education and Experience:

Any combination of education and experience that would likely provided the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Education: Graduation from an accredited college or university with a major in Architecture, Engineering, Construction Management or a closely related field.

Experience: Three years as a project manager of facilities-related and/or capital projects.

Application/Examination

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service In a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date: Tuesday, May 30, 2023 at 11:59 p.m. PST
Application Screening: Wednesday, May 31, 2023
Panel Interviews: Wednesday, June 7, 2023

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.

Analyst: Arlene Cahill (05012023) (Department Facilities Coordinator II)