About WestEd

As a community of over 1,000 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood. Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact — asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.

Furthering diversity, equity, and inclusion is core to who we are and how we work. We are committed to working with our clients to illuminate and address disparities, value and elevate diverse voices, and ensure equitable access to our resources and services. Read more about WestEd’s Commitment to Diversity, Equity, and Inclusion. Come and join us!

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION—Although WestEd provides the option of working at one of its facilities for employees, many roles allow employees to choose to work remotely for their own convenience. The decision to allow remote work at the employee's convenience is based on the requirements of the position or project in question.

The Opportunity:

The Program Coordinator II will support the Chief Financial Officer (CFO) and other leaders on the Finance, Contracts, and Accounting Teams. This position represents an excellent opportunity for an individual—who is eager to learn and work hard—to broaden their perspective on education and nonprofit organizations in a highly visible management environment. The ideal candidate will be a well-organized, detail-oriented, analytical individual with excellent communication and interpersonal skills. We are seeking an enthusiastic team-oriented professional with a positive attitude combined with the skills necessary to work across multiple projects and senior leaders simultaneously. The ideal candidate will be in a hybrid role with 2-3 days per week in the San Francisco office.

Core Focus Areas:

• Communicate effectively with all levels of the organization including members of WestEd’s Executive Team, Leadership Council, Program Development Council, and division staff across the nation.
• Contribute to the development of materials and systems that increase efficiency within and across departments; in collaboration with cross- agency peers, contribute to efficiencies and consistency related to common practices across the agency.
• Assist leaders across departments with the creation of charts, graphs, tables, presentations and PowerPoint slides to communicate key messages across department and division.
• Provide executive administrative support, which includes correspondence, maintaining calendars, support travel arrangements, preparing agendas, notetaking, contributing to and formatting final documents and reports, and managing meeting logistics and follow-up.
• Maintain and update the Departments’ internal web presence, using a continuous improvement lens to source, update, and refine content and resources; and apply experience and judgment to structure the web presence in ways that improve the ability of staff to efficiently navigate the site.
• Schedule and manage logistics for both in-person and virtual meetings across internal teams and/or external funders and clients.
• Represent the CFO to external and internal clients; respond appropriately to incoming calls and selected email and voicemail.
• Help the CFO and Director of Finance prepare for Board meetings; compile, edit and draft reports for the Board.
• Manage special projects as needed.

What We’re Looking For:

• Excellent written and verbal communication skills.
• Ability to interact and work with internal and external stakeholders, including Board members, senior management, and program staff.
• Strong organizational and analytical skills.
• High level of self-motivation and ability to work independently, when necessary.
• Ability to effectively manage and balance multiple tasks and priorities.
• Occasional travel to WestEd offices, Washington D.C., Seal Beach, California.
• Excellent computer skills, advanced proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Ability to quickly learn and effectively use and troubleshoot specialized software (Zoom, Concur, Box, Smartsheet, Salesforce).
• Enjoy challenges and have a sense of humor.
• Commitment to WestEd’s mission.

Experience and Education:

• Bachelor’s degree from a four-year college or university.
• Minimum of 5 years of relevant experience successfully supporting an executive and in working in a team environment; expertise or prior experience in the field of education is highly valued.
• Knowledge of and familiarity with nonprofit organizations is a plus.

*Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States.

SALARY AND BENEFITS:

The full salary range for this position, WestEd level F, is $74,080 to $111,100 but WestEd does not typically hire at or near the top of the salary range. The typical hiring range for this role is $74,080 to $92,600. The actual offer takes into account multiple factors including but not limited to education; experience; internal equity, and other organizational needs.

In addition to the base salary, benefits include:

• 15% contribution toward retirement effective day 1 of employment

• Pre-tax Flexible Spending Accounts

• All health/welfare benefits are effective first of the month following hire date

• PTO: 3 weeks vacation (increases to 4 weeks beginning the 4th year of employment), paid holidays, and 12 days paid sick leave per year

• Life Insurance: value of 3x gross salary

• Opportunities for annual merit-based performance increases + annual incentives

• Professional development opportunities & mentorship program

For more detail about our benefits, go to:

https://www.wested.org/work-at-wested/benefits/

Committed to the diversity of race, ethnicities, perspectives, and opportunities, WestEd offers a variety of social and professional learning communities, such as Employee Resource groups, the Data Intelligence, Insights, and Innovation PLC, and the WestEd Parent Community, just to name a few. We hope you’ll consider joining us to build better schools, communities, learning pathways, and more! #LI-Remote #LI-Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)