Union Supply Group

Since its founding in 1991, Union Supply Group has grown into the most innovative and price sensitive supplier of commissary goods and services. Union Supply provides food, apparel, footwear, electronics, and personal-care products to State, Federal and County correctional institutions nationwide.

Work with a team culture of respect, career growth, job security and competitive compensation! We strive for a positive environment where everyone can grow and learn at every step of their journey. With Union Supply Group you will know you will be entrusted with making a great impact on the organization.

GENERAL PURPOSE OF THE JOB:

• Manage all aspects of commissary operations and services to our Kentucky Operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job - whether performed daily, weekly, monthly, or annually and any that occur at irregular intervals. (Continue this list on another sheet if necessary.)

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  Manage all aspects of supervising, training, scheduling, hiring and disciplining USCS KY Full-Time and Part-Time commissary staff.
• Establish and monitor all aspects of on-site physical commissary delivery operations.
• Establish written local operating policies and procedures, to include delivery operations, administration, training, security, safety and technical areas.
• Ensure all applicable local business requirements are complied with, to include proper business licensing, insurance documentation, etc…
• Ensure USCS contract compliance in all areas of commissary operations.
• Establish and monitor all aspects of on-site inventory control including ordering, receiving, stocking product, inventorying product and processing orders (where applicable)
• Conduct long range planning and ongoing reviews of current operations to ensure operational efficiency.
• Ensure all employees know and follow all rules, regulations, policies, and procedures of the correctional facility where they are located.
• Ensure commissary menus and order forms are distributed to our customers in accordance with the approved schedule.
• Ensure the collection and processing of completed order forms.
• Ensure the response to and the resolution of all inmate complaints/grievances within the established 24 hour time frame.
• Ensure all credited product is inventoried and returned back to the Distribution Center properly.
• Maintain an open relationship and act as a liaison with WV DCR and USCS.
• Attend weekly, monthly, quarterly WV DCR staff meetings as required.
• Approve weekly payroll report / time sheets for submission in PayCom.
• Perform and/or ensure completion of required Employee Performance reviews for commissary staff (30-day, 90-day, annual)
• Ensure proper maintenance and/or accountability of all USCS controlled areas/equipment/products in a neat, clean, and orderly manner, ensure consistent compliance with American Correctional Association & American Jail Association standards/guidelines when applicable.
• Conduct required annual on-site security and training classes and maintain facility required training records.
• Maintain and ensure all commissary employees follow the policies and procedures outlined in the USCS Operations Manual, the Local Operations, other Administrative and Technical manuals at all times
• Conduct meetings will all levels of the commissary staff as needed.
• Ensure all administrative functions comply with all Company policies and that all local operating policies/procedures are reviewed and remain current.
• Establish alternate operational plans for emergency commissary deliveries, bulk deliveries and unanticipated facility security related incidents.

• Complete miscellaneous duties as assigned by Supervisor.

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CERTIFICATES, LICENSES, REGISTRATIONS: List the licenses, certificates and registrations that are required to perform the essential duties of this job.

• Valid driver’s license

OTHER SKILLS AND ABILITIES:

• Must be a self-starter who can work well with people at all levels both in and out of the USCS Organization and the correctional facility in a professional, upbeat manner.
• Requires strong supervisory skills: a demonstrated ability to lead people and get results through others.
• Excellent oral and written communication skills.
• Ability to define problems, and resolve them quickly.
• Ability to plan for and anticipate events in an ever changing work environment
• Ability to work well with ever changing priorities and or situations.
• Excellent organizational skills
• Ability to work independently or within a team
• Ability to grasp technical and operational procedures, concepts
• Familiarity with inventory management
• Familiarity or experience working in a correctional environment a plus
• Working knowledge with computers/software (including Microsoft Office programs)
• Must be able to lift 50 lbs.

OTHER QUALIFICATIONS:

• Must pass a correctional facility security clearance and maintain a facility security Pass
• Must pass drug screening test

Must be Covid vaccinated or be willing to be Covid tested weekly.

Equal Employment Opportunity Policy

Union Supply Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.