Job description
Location
Two Houston Center - 909 Fannin, Suite 100
Business
At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.
Job Description
Job Scope:
Work closely with the General Manager and Assistant Property Manager to coordinate contracted capital and tenant improvement projects.
Job Responsibilities:
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Accounts payable including but not limited to receiving and preparing for payment. Ensuring coding aligns with budget. Follow up if payments are not made or received in a timely manner.
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Typing and correspondence and answering all telephone calls for General Manager, Assistant Property Manager, Chief Engineer, Engineering staff, maintenance staff, and security staff.
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Maintain calendar on Outlook to ensure all staff members are aware of special services and meetings.
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Assist General Manager as necessary, with fielding questions regarding miscellaneous invoices and other tenant requests. Requires researching issue and responding to the Tenant.
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Assist with the assignment of Tenant requests and prepare and process the billing of sundries.
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Coordinate meetings, distribution of materials and training sessions for DSSI & Brookfield Emergency Action Plan.
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Maintain front desk operations including greeting tenants and visitors.
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Order and maintain all office supplies and any items necessary to operate the Management Office efficiently.
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Equipment leasing and maintenance (copier, fax machine, telephone, cell phones, pagers, etc.)
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Filing
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Assist General Manager and Assistant Property Manager with coordination of personnel matters requested by Brookfield’s corporate office.
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Maintain current Certificates of Insurance for tenants, vendors, and contract binders.
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Assist Property Manager as necessary with special events in the building (blood drives, book fairs, art shows, etc.)
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Preparation, maintenance, and distribution of emergency contact list, tenant contact list, approved contractors list, building rules and regulations.
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Assist with other office duties as necessary.
Technical Skills and Other
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Microsoft Office Suite: Word, Excel, Outlook, PowerPoint
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Strong customer relations skills
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Ability to work independently with minimal supervision
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