Job description

535320

Medical Center

Medicine

Full Time

Opening on: Apr 14 2023

Grade 105

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Job Type: Officer of Administration

Bargaining Unit: n/a

Regular/Temporary: Regular

End Date if Temporary: n/a

Hours Per Week: 35

Salary Range: $67,900 - $80,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Working in the Division of General Medicine under the direction of the Principal Investigator, the Program Manager will provide management for multiple ongoing NIH-sponsored research studies as well as leadership and administrative direction, in collaboration with section leadership and divisional administration. This includes supporting staff management, oversight of grant and non-grant financial accounts, moving forward strategic initiatives and management of the day-to-day operations.

Responsibilities

Supervise team of up to 10 clinical research coordinators (CRCs)

Coordinate training of all clinical research coordinators in standardized procedures, research techniques and methodologies

Supervise and assist with development of training and educational material for assigned research protocols

Collaborate with Grant Management team for budgeting, account reconciliation, and funds allocation

Serve as a liaison with the management team of the Division of General Medicine for procurement of supplies, maintenance of petty cash accounts help by coordinators, and any other administrative task that lies between the management team of the division and the Principal Investigator

Responsible for preparation of documents for renewals, modifications, yearly submissions, correspondence, and audits related to IRB for multiple ongoing NIH-sponsored research studies

Ensure that regulatory compliance is met and that regulatory files are audit-ready

Manage program’s specimen repository at Brooks Life Sciences, including processing, transfer and retrieval of samples

Coordinate contracts with external vendors and monitoring deliverables and invoice processing

Manage and supervise the logistics related to collaborators and facilities outside of Columbia University Irving Medical Center, including the data-coordinating center at the Hebrew Home at Riverdale

Manage FDA’s IND applications and approved protocols

Manage and supervise the logistics of research procedures conducted at core facilities including the Department of Radiology at Columbia University Irving Medical Center, the Irving Institute for Clinical Translational Research, the research MRI unit at the New York Psychiatric Institute, and the Center for Advanced Laboratory Medicine (CALM lab) in the Department of Pathology

Assist Principal Investigator with the logistics of group meetings and set-up of new projects

Serve as a backup for PET/MRI scheduling and completion, as well as neuropsychological test administration and other study procedures

Perform additional related duties as assigned/needed

Minimum Qualifications

Bachelor's degree or equivalent in education and experience, plus four years related experience

Strong interpersonal and organizational skills

Ability to exercise initiative and judgment

Team player with ability to thrive in busy office environment

Ability to think and write clearly and to edit materials accurately

Ability to work under pressure and meet deadlines

Ability to handle multiple projects simultaneously and prioritize tasks while maintaining responsibility for timely execution

Working knowledge of Microsoft Office: Word, PowerPoint, Excel and Access

Preferred Qualifications

Master's degree in administration, public health, health education, or a related field

Fluency in Spanish highly desirable

Experience in neuropsychological testing and logistics of brain imaging procedures

Other Requirements

Participation in the medical surveillance program

Contact with patients and/or human research subjects

Potential bloodborne pathogen exposure

Successful completion of applicable systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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