Job description

About us

Established in 1977, Hill Country Youth Ranch is a non-profit charitable corporation licensed by the Texas Department of Family Protective Services to provide a safe, loving, and life-enhancing Christian environment for children and young adults who have suffered severe trauma from abuse or neglect.

HCYR offers a broad continuum of services, including residential treatment for severely traumatized children, family care for those who have stabilized, transitional living for young adults, and life-long family-based support for alumni.

Hill Country Youth Ranch is a faith-based organization and considers every position one of ministry.

Hill Country Youth Ranch is seeking an Office Manager/Payroll administrator to join our administrative team.

The Office Manager/Payroll administrator will be required to collaborate with HCYR finance department as well as other directors and managers across the organization.

Office Manager related duties:

Responsible for direct supervision of office receptionists and oversight of all day to day front office administrative duties

Maintain office operations by organizing, assigning, and monitoring clerical duties along with scheduling receptionist work hours to provide continual staff coverage for office daily needs

Prioritize and manage multiple projects simultaneously including the ability to carry out best practices in office management and to thoughtfully and effectively plan, execute, and follow-through on tasks

Politely greet and direct incoming visitors and telephone calls on multi phone line system

Prepare a variety of written documents, including correspondence, proposals, reports, forms, memoranda, and other written material assigned by the Executive Director or designee

Order supplies, merchandise, and products as necessary and as directed; maintain office supplies in a neat, organized and adequate stock fashion

Manage office readiness to ensure the common areas and conference room are always up to standards; monitor and maintain all office equipment is in proper working order

Support internal and external communications and high level administrative support to the Leadership team

Coordinate and maintain calendars for meetings, activities, donation pickups, etc.

Coordinate visits from service contractors and inspectors

Perform other duties as assigned

Payroll Specialist related duties:

Perform semi-monthly payroll entry and processing; complete the timely and accurate processing of payroll, earnings, and deductions; ensures all federal, state and local taxes, Social Security contributions, contributions to employee benefit programs, and other deductions are withheld from employees’ paychecks; ensure the accurate deduction and remittance of garnishments, child support, etc.

Complete tasks necessary to accomplish payroll processing objectives, including task relationships with accounting, operations, human resources, legal, internal/external auditors, and state and federal agencies

Responsible for maintaining knowledge and understanding of regulated and required accounting principles, payroll taxes, and related government payroll regulations; responsible for remaining current on new legislation and regulatory rulings impacting payroll

Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

Maintain and document effective internal controls for the payroll functions

Communicate systems issues with management; provide support to all employees with individual payroll related issues

Maintain and develop effective relationships with payroll-related vendors, banks and government agencies

Assists and completes new employee orientation/onboarding for all payroll related functions

Administer the company's 401k and manage all related compliance; prepares and distributes written and verbal information to inform employees of benefits programs such as insurance plans, 401(k), life insurance and special employer-sponsored plans

Liaise directly with insurance brokers and other benefits/payroll vendors

Performs other duties as assigned

Skills required:

Possess a strong work ethic and high level of professionalism

Ability to communicate effectively and professionally with superiors, colleagues, and other individuals inside and outside of the organization; excellent verbal and written communication skills

Ability to work independently, organize the work of self and others, meet deadlines, and work with a high degree of accuracy; ability to effectively supervise and serve as a role model

Ability to perform effectively in environments with frequent workload changes and competing demands; able to work with cross-functional teams within the organization

Proficient with the ability to quickly learn payroll and accounting software

Experience with Paychex payroll system is a plus

Must have the ability to handle sensitive information and maintain a high level of confidentiality; maintain integrity and confidentiality of all business-related information

Customer service oriented and polite, helpful phone etiquette

Strong organizational skills and ability to multi-task; highly detailed oriented

Strong Knowledge of office management systems and procedures

Comprehensive computer skills, with strong proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Education:

Prefer degree in Accounting and or Business Administration with related experience

Minimum High School Diploma or GED required

Additional Job Requirements:

*Must pass criminal background checks, drug screen, and TB test/screen

*Must have valid driver's license.

* Must complete The Diana Screen®.

Job Type: Full-time

Pay: $38,000.00 - $43,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• payroll processing: 1 year (Preferred)
• Office management: 1 year (Required)

Work Location: One location

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