Job description

The Opportunity

The Office Coordinator plays a crucial role in ensuring the smooth and efficient operation of an office environment. This position involves providing administrative support, handling various tasks, and assisting in the day-to-day operations of the New York Office. The Office Coordinator will act as a liaison between departments, travel advisors, and suppliers, while demonstrating strong organizational skills, attention to detail, and excellent communication abilities.

Job Duties and Responsibilities

· Perform general clerical tasks such as answering phone calls, managing emails, organizing and maintaining files and documents, scheduling appointments and meetings, and handling correspondence.

· Coordinate visits and manage office operations, including maintaining office supplies, equipment, and facilities.

· Assist in managing the office space, including maintaining office supplies, arranging equipment and repairs, and overseeing the overall cleanliness and tidiness of the office.

· Handle incoming and outgoing mail, packages, and deliveries.

· Coordinate day-to-day operations of the New York Office, which includes ensuring travel advisors have seamless operational and technological capabilities to conduct their businesses.

· Organize and assist with planning F1S events.

· Assist with the on-boarding of New York-based travel advisors.

· Act as office liaison with departments and New York travel advisors.

· Ensure compliance of company supplier policy between suppliers and New York travel advisors.

· Engage and support NYC travel advisors through consistent communication and targeted promotions.

Skills, Knowledge, and Experience Required

· High school diploma or equivalent; additional certification or training in office administration is a plus.

· Proven experience in an administrative or office support role.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

· Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Excellent verbal and written communication skills.

· Attention to detail and a high level of accuracy.

· Sound technical skills, analytical ability, good judgment, and strong operational focus

· Eagerness to learn basic Travel Technology software (i.e., SabreRed, Scripts, Pricing, TripCase)

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: Up to $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY 10022: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience (Preferred)
• Office (Preferred)

Work Location: Hybrid remote in New York, NY 10022

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