Job description
The County of Colusa Department of Agriculture is looking to add a new member to their team! If you take pride in your work and are able to perform a variety of responsible clerical work in support of the Agricultural Department, then you would be the perfect fit to join our dynamic team!
SELECTION PROCEDURE:
- Applications will be accepted from May 16, 2023 through May 22, 2023
- Screening for minimum qualifications
- Clerical exam date: May 25, 2023
- Oral interviews
WHY I SHOULD CHOOSE TO WORK FOR COLUSA COUNTY:
- Work/life balance
- Flex work schedules
- Fun and dedicated staff with a family atmosphere!
- Challenging and rewarding work
- Competitive salary commensurate with education and experience. The salary range is $2,885 to $4,863 based on a 40-hour work week.
- Excellent benefit package, including fully PAID health insurance and a generous retirement benefit (3% @ 60 for Classic Members or 2% @ 62 for New Members); that means a lifetime paycheck upon retirement! (After 5 years of service.)
- Colusa County’s residents enjoy the best of both worlds: ready access to major metropolitan areas while taking advantage of affordable housing associated with the area’s friendly, small-town environment
- The region is blessed with sweeping mountain vistas, open space, and clear skies
- Did we mention? No traffic! The only downside to this is that you will need to come up with a different excuse if you are running late :-)
Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a 'perfect' candidate. Colusa County is a place where everyone can grow. So, however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.
DEFINITION
DISTINGUISHING CHARACTERISTICS
Office Assistant I – This is the entry to journey level class within the Office Assistant series. Employees within this class perform the full range of duties as assigned. Employees at this level may receive moderate instruction or assistance and work toward becoming proficient in the procedures and policies of the assigned work unit.
Office Assistant II - The Office Assistant II is the advanced journey level in the Office Assistant series. Incumbents may act as lead worker to a group of office support staff, exercise detailed subject matter knowledge of a specific and/or complex program area or specialized record keeping system, or independently perform complex clerical tasks. Incumbents in this position exercise initiative and independent judgment within general policies and procedures. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or if filled from the outside, require prior administrative/clerical experience.
Incumbents within the series do not automatically advance to the next level but may become eligible to advance, at the discretion of the Department Head, upon meeting the minimum requirements and demonstrating the appropriate skills and knowledge through a qualifying asse.
May train less experienced clerical staff in processes and procedures of assigned function; review work products ensuring quality, quantity and compliance with policies and procedures.
Act as a receptionist; answer the telephone and wait on the general public, providing information on departmental and County policies and procedures as required.
Provide information and forms to the public as needed; apply departmental policies and procedures in determining completeness of applications, forms, records and reports.
Type, word process and proofread a variety of documents including general correspondence, meeting minutes, agendas, reports, memoranda and statistical charts from rough draft, recordings or verbal instruction.
Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying accuracy of information, researching discrepancies and recording information.
Operate a variety of office equipment including copiers, postage meters, facsimiled machines, and computers; input and retrieve data and text; organize and maintain disk storage and filing.
Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
Contact the public and outside agencies in acquiring and providing information and making referrals.
Order, receive and organize office materials and supplies.
Receive, sort and distribute incoming and outgoing correspondence.
May receive and issue receipts for the payment of County fees; balance cash drawer as required.
May perform vision and audiometric tests; may assess required immunizations as required.
Perform related duties and responsibilities as required.
EMPLOYMENT STANDARDS:
Office Assistant I
Knowledge of:
English usage, spelling, grammar and punctuation.
Providing administrative/clerical support.
Principles and practices of customer service.
Mathematical principles.
Skills in :
Modern office procedures, methods and computer equipment.
Fundamental principles and procedures of record keeping.
Ability to:
Respond to clients’ questions and direct to other staff as necessary.
Type or word process at a speed necessary for successful job performance.
Operate a variety of office machines including a computer.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Perform routine mathematical calculations.
Establish and maintain effective working relationships with those contacted in the course of work.
Perform general clerical work including maintenance of appropriate records (filing, alphabetizing, sorting) and compiling information for reports.
Draft and proof documents and correspondence.
Office Assistant II
Knowledge of:
English usage, spelling, grammar and punctuation.
Mathematical principles.
Basic principles and practices of supervision and training.
Customer service principles.
Skills in:
Modern office procedures, methods and computer equipment.
Principles and procedures of record keeping.
Ability to:
Correctly interpret and apply the policies and procedures of the function to which assigned.
Perform complex clerical work including maintenance of appropriate records and compiling information for reports.
May provide training and lead supervision to staff involved in general clerical work.
Type or word process at a speed necessary for successful job performance.
Work independently in the absence of supervision.
Operate a variety of office equipment including a computer.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Perform mathematical calculations quickly and accurately.
Establish and maintain effective working relationships with those contacted in the course of work.
Office Assistant I
Experience:
Training:
Office Assistant II
Three years of responsible clerical experience which included public contact/customer service.
Training:
Equivalent to completion of the twelfth grade.
Supplemental coursework or training in business administration or clerical is highly desired .
PHYSICAL REQUIREMENTS :
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and copier; strength stamina, and mobility to perform light to medium physical work including transporting mail, supplies, filing, operating a motor vehicle and visiting various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. Finger dexterity is needed to access, enter, and retrieve data manually as well as using a computer keyboard, typewriter keyboard, or calculator, to set up and file various data and records, and to operate standard office equipment. Positions in this classification occasionally bend, carry, stoop, squat, twist, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to constantly move about on foot and to lift, carry, reach, push, and pull materials and objects, up to 30 pounds, as necessary to perform job functions. On occasion, when performing courier duties, exposure to inclement weather may occur.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and potential exposure to hazardous physical substances. Tasks may require exposure to illness/disease, work related stress and hostile clients. Employees may interact with upset staff and/or public.
All Colusa County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.
Note: Resumes are encouraged to be an attached e-file, but may not be a substitute for any part of the official application. The online application must be filled out completely and show clearly that all minimum requirements are met. Meeting the announced requirements does not guarantee selection in the examination process.
The information contained in this job bulletin is general in nature and does not constitute an expressed or implied contract. Colusa County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment. Colusa County participates in E-Verify. To view the Notice of E-Verify Participation and the Right to Work posters, please visit the Employment Opportunities section of the Colusa County website.
Retirees: Colusa County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221 (h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.
Colusa County offers an excellent benefit package. For a summary of benefits, please click here: 2023 Benefit Summary
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