OPEN UNTIL FILLED. First review of applications will be on Monday, May 22, 2023.

Performs a variety of administrative tasks related to Superior Court Rule 11 or other mental health proceedings including Guilty Except Insane (GEI), Sexually Violent Persons (SVP), and Mental Health Court (MHC). Perform office procedures, including but not limited to, calendaring and scheduling of evaluation appointments and subsequent hearings, case tracking, gathering collateral material, and database entry and billing. Performs duties with time constraints associated with the court calendar, court rules and statutes.

• Processes invoices, forms and other documents related to evaluations ordered and subsequent court proceedings.
• Coordinates the scheduling of competency, GEI, SVP and other evaluation appointments for defendants. Monitor reports turned into the Court in time for review by all parties prior to hearing.
• Compiles collateral information for various evaluations ordered for doctor review and distributes collateral information out to programs when defendants are ordered into restoration.
• Maintains automated files to track the evaluations ordered caseload. The files include the detail on SVP and defendants charged with capital offenses undergoing intelligence quotient (IQ) testing as well as GEI evaluations and any other miscellaneous evaluations ordered by the Court.
• Coordinates, schedules, and expedites the evaluation of defendants for court ordered treatment at Arizona State Hospital (ASH) under GEI or SVP proceedings.
• Prepares hearing notices, evaluation notices, correspondence, memorandums, reports and other legal documents.
• Prepares collateral information in digital form/disc for exchange to doctors or programs treating defendants at court order.
• Reviews case files to insure completeness of records and contacts appropriate agencies or parties to verify information and obtain missing documents.
• Reviews evaluations submitted to the court for proper format and correct identification of defendant and case.
• Creates and maintains new records and client files and inputs/retrieves information using computer systems.
• Creates certificates and diplomas for MHC
• Assists the Clinical Coordinator in the maintenance of files for defendants in MHC, and maintains hard copy tracking and files of defendants who are undergoing Rule 11 or other proceedings where evaluations are ordered by the court.
• Assists the Clinical Coordinator to maintain a spreadsheet of MHC defendants in coordination with the MHC State standards for that activity.
• Orders supplies and keeps office equipment maintained for optimal productivity.

A High School diploma or equivalent GED certificate and four years of administrative support/clerical work experience and/or data entry experience in a professional office environment.

Preference given to those with work experience processing legal forms in a legal office environment. In addition, familiarity with Arizona Supreme Court Rule 11 proceedings, restoration program functions, experience working closely with psychologists/psychiatrists, and understanding of basic psychiatric and psychopharmacologic terminology is preferred. Or any equivalent experience, training, and/or education approved by human resources.

LICENSES AND CERTIFICATES: None required.

PHYSICAL DEMANDS/WORKING CONDITIONS: Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs or less.

The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.
Pima County Benefits

Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction. July 1, 2022 - June 30, 2023, the deduction for Retirement Pension & Health Insurance Benefit is 12.03% and Long Term Disability Income Plan 0.14% to constitute a total of 12.17% deduction.

Education Reimburement Program: The program will provide up to $5,250 per calendar year towards the cost of tuition, required books, registration fees, and laboratory fees. The Employee's lifetime maximum benefit would be for reimbursement of one Bachelor's degree and one Master's degree.

Please see the link below for information on the Arizona State Retirement System (ASRS) and CURRENT EXACT DEDUCTION.
Arizona State Retirement System (ASRS)

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid.