Under the direction of the Director of Administrative Operations and Projects, Deans office, the Lead Administrative Specialist serves as Office Manager for Presser Hall, provides strong leadership and excellent customer service, and varying degrees of administrative support while working with a diverse group of faculty, students, and staff of Boyer College of Music and Dance.

The Lead Administrative Specialist will spend considerable time answering phones and questions and resolving problems that involve daily administrative needs for faculty, student, and classroom operations within Boyer college. Oversees all student workers for the Presser Hall Deans office, hires and processes payroll for all Music department student workers, and updates Kronos.

Provides support for the reservations of all classrooms, practice room, studio space, Graduate Student/Teaching Assistant rooms, non-credit/credit room needs, and conference room scheduling. Administers key assignments to students, faculty and staff as needed, and maintains all bookings/assignments on a computer database and online calendar. Oversees facility needs in the Presser Hall classrooms and assigns instructors to teaching studios each semester. Assists the Director of Administrative Operations and Projects in the Deans office on a regular basis with various duties that include award and graduation ceremony, acknowledgment letters, Excel reports, event coordination, mailings, creation of certificates, and award checks. Serves as the eSFF (electronic student feedback forms) administrator, oversees the Boyer online course evaluation process each semester. Serves as liaison between the Vice Dean of Center for the Performing and Cinematic Arts and the Institutional Research and Assessment Office. Attends undergraduate, and graduate curriculum meetings, and keep minutes for the Boyer committee.

The Lead Administrative Specialist will also provide administrative support to the Music Education and Music Therapy department while working with the department chair on various tasks that include Adjunct Instructor support, ordering supplies/equipment, travel support, faculty and student support, and budget review and oversight as needed. Serves as a liaison for Music Education and Therapy externships, contracts; Supports the Music Education Coordinator of Student Teaching with student placements, precertification paperwork; communications, etc.

This position works with Boyer recruiting and admissions staff on all music auditions, ensuring all facilities needs are met, supplies and catering needed for these auditions are ordered and provided to all prospective students, and parking lots are reserved for auditioners and faculty. This position also serves as the first point of contact for guests as they arrive for campus visits, providing a warm and helpful welcome to all guests.

At Temple, we value what makes each employee unique and strive to maintain a culture of diversity and inclusion. As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.

Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.

Required Education and Experience:
Bachelor’s degree and at least two (2) years of related administrative experience. An equivalent combination of education and experience may be considered.

Preferred:
Music or Arts background or experience.

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have an approved medical or religious exemption approved by the University. An individual is only considered fully vaccinated two (2) weeks after receiving the 2nd shot of a primary two-dose vaccine or a single-dose primary vaccine shot. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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