Administrative Office of the Courts

Business Unit: 24400

Judicial Specialist Senior, #00000904-24400, Full-Time, Perm, in Albuquerque, NM

# of Positions: 1

Opening Date: 10-31-2022 - Close Date: -

Job Pay Range: HH: $18.974 - $37.947 per hour

Target Pay Range/Rate: $18.974 per hour

The Bernalillo County Metropolitan Court, is recruiting for a Full-Time, Classified, Judicial Specialist Senior position, #0000904-24400, for the Courtroom Support Division in Albuquerque, NM. Essential Tasks: This is an essential position. Employee is on call and may be required to work weekends and holidays and during other court closures. Overtime is frequently required when court is in session beyond normally scheduled working hours. Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, case management and the conduct of the clerical business of the Court. Provide support to the bench during court as directed by the judge. Research automated and hard-copy files for case status information and information regarding parties to case. Enter case information into an automated case management system. Generate court documents for mailing. Research defendant warrants and prior conviction history. Prepare motor vehicle documents. Docket case events concisely and logically. Coordinate completion of court documents and docket court judgments and sentences. Track open cases to ensure actions required are taken within required deadlines. Notify interested parties of case settings, the vacating of settings, or settlement. May perform court monitor duties. Have the ability to work with others and to work under stress. Assignment of this position is assigned in a courtroom. May perform other duties as assigned to meet the operational needs of the Court. May be required to pass monitoring certification testing and have the ability to operate recording equipment for long periods of time while listening to delayed dialogue through earphones and/or be able to monitor multiple courtrooms from a remote location while typing pertinent information on appropriate logs following established procedures. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES

The Judicial Specialist Senior is responsible for ensuring court rules and procedures are followed and case management is conducted in a prompt manner.

Provides customer service information to a high volume of pro se litigants by providing general procedural information without giving legal advice.

Assesses, receipts, records, and reconciles monies, and prepares bank deposits, and ensures proper cash handling procedures are followed.

Researches records and complies with public record requests.

Processes, maintains, and distributes documents, files and case materials.

Uses electronic filing to upload and process court issued documents.

Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.

Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.

Assists with overseeing jury administration; reviews, sorts, and organizes jury summons.

Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.

Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.

Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.

Sets hearings and trials and orders bench warrants or cancellations.

Maintains appropriate inventory of drug testing and office supplies.

Reconciles billing and invoices from contracted vendors provided for specialty court programs.

Prepares, proofreads, edits and mails out documents such as notices and final orders.

Processes petitions for Trial Court Extensions of time to proceed to trial.

Compiles and maintains court statistical reports and documents.

Processes and expedites orders of protection.

Accurately disburses bond payments.

Prepares and maintains bond reports.

Ensures the office courtrooms, and its equipment are operational.

Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate extensive knowledge in case processing in all types of cases; auditing case files; running reports; cash handling procedures; legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs, Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; research methodology; project; court fee accounting practices and principles; court monitoring procedures and equipment; local court rules; court records maintenance, retention and destruction; municipal, local, state, and federal governmental agencies; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and procurement procedures.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS

Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid Vacation, Sick and Personal Leave, up to eight (8) weeks

Ten (10) paid holidays

Up to twelve (12) weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities and educational leave

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

What are your benefits worth? Click here to find out

*these benefits vary by job classification or need*

QUALIFICATIONS

• Education: A high school diploma or GED.

• Education Substitution: None.

• Experience: Three (3) years’ of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience, of which two (2) years’ must have been in court case processing or related experience.

• Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.

• Typing Certification: A typing certification with a typing proficiency score of at least 35 net words per minute from the NM Department of Workforce Solutions (www.dws.state.nm.us) may be required. The NM Workforce Connection must have been issued within five (5) days’ of application.

• Certification: May be requested to complete the NM Court Monitor Certification Examination. May be required to obtain and maintain certification for the National Crime Information Center (NCIC) database.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

Bernalillo County Metropolitan Court

Human Resource Division

401 Lomas NW

Albuquerque, New Mexico 87102

Telephone: (505) 841-9819 and/or Fax No: (505) 222-4823

Email: metrjobs-grp@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED.

EQUAL OPPORTUNITY EMPLOYER