Job description

We are seeking an IPC Specialist to assist our team with a variety of word processing and document production duties. The hours are full-time, Monday through Friday from 1PM - 9PM PT/4PM - 12AM ET. A remote work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

At Nixon Peabody, our priority is to attract, retain and promote talented individuals who have an array of racial, ethnic, social, economic, religious, professional, personal, and other backgrounds. Therefore, we encourage talented individuals with diverse backgrounds and experiences to apply.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: Boston, MA; Chicago, IL; Los Angeles, CA; Providence, RI; Rochester, NY

Responsibilities:

• Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy, and dictation
• Use advanced features such as styles, tables, table of contents, and table of authorities
• Edit documents with extensive revisions and be capable of deciphering many different handwriting and editing styles
• Scan documents into Word and clean up formats
• Convert documents from one software to another
• Be familiar with a wide variety of firm software with an aptitude to learn new software
• Serve as liaison between Information Process Center and internal clients to assess workload and schedule work as required
• Function as part of a team to meet department goals
• Provide backup support as needed
• Other related duties and projects as assigned

Requirements:

• Associate’s or Bachelor’s degree preferred
• One year experience performing complex word processing tasks in a law firm environment preferred. Strong keyboarding skills and proficiency in MS Office including, but not limited to Outlook, Word, Excel, and PowerPoint; knowledge of Aderant Expert and Document Management systems helpful
• Ability to analyze and solve problems, apply good judgment when interpreting instructions, and to seek clarifications as appropriate
• Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight deadlines
• Excellent communication, interpersonal, organizational, and administrative skills with meticulous attention to detail
• Strong vocabulary, grammar, spelling, and punctuation skills

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: Remote

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