In this role, you will report to the COO and work directly with senior executives in Care. You will have an impact by bringing organization and efficiency to their day-to-day and by supporting our efforts to keep a large, virtual team engaged, informed and well coordinated. You will be expected to work at a fast pace, be able to make good decisions with regularly changing inputs, and to maintain the highest degree of professionalism and strict confidentiality with all materials and communications.

Responsibilities

• Coordinate complex scheduling and extensive calendar management for Senior Vice Presidents and COO
• Assist with administrative and/or support tasks such as expense report processing, logistics planning, maintaining team rosters, etc.
• Assist in developing and communicating meeting agendas, logistics and organizing materials for select team meetings across Care (eg, Care All Hands, Leadership onsites), capture key takeaways and assist in follow-up on outstanding items
• Travel on location to ensure the successful execution of select onsite meetings, including solving for virtual participation, office set-up and activity planning
• Drive the organization of social connection and recognition efforts within the Care team, such as coordinating team building activities and driving participation in company or Care sponsored programs (like the Honor Roll awards)
• Support effective and consistent communication across the Care team continually looking for optimal ways to keep team members informed of critical business information and foster communication between teams
• Assist in managing and executing a wide variety of initiatives for the Care Senior leadership team which may involve pitching in wherever extra hands are needed, sometimes upon short notice
• Proactively identify improvements to team coordination, communications, and meetings
• Typical work hours will be 7a-3p PT / 10a-6p ET to accommodates leaders across timezones

About you:

To succeed in the role, you’ll need:

• 3-5 years of recent, full-time administrative/executive support, project management or related work
• Bachelor’s degree or equivalent work experience
• Adaptable to the ever-changing needs of a rapid and high growth environment
• Highly organized, detail oriented and efficient with a proven ability of managing multiple projects and tasks at one time while meeting tight timelines
• Flexible and skilled at working in an environment with shifting responsibilities and priorities
• Resourceful self-starter and able to figure things out independently
• Proactive approach to problem solving, ability to identify creative solutions and execute sound judgment
• Strong decision making capabilities
• Reliable team player willing to help others
• Start-up experience a plus
• Exceptional listening, communication and interpersonal skill
• Advanced level proficiency in Microsoft office (Word, Excel, PowerPoint) and Google Apps