Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Entertainment Department of our Los Angeles office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Executive Assistant will support up to three or more attorneys, including the Founder of the West Coast Entertainment Practice, in a secretarial/executive assistant capacity. Provides a wide range of administrative, clerical and document processing services in the Entertainment practice department. Flexibility to work overtime as needed.

Duties & Responsibilities:

• Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
• Processes time entry, opens new matters, drafts engagement letters and audits responses
• Makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares agendas, review and preparation of billing invoices, and other administrative duties, as needed by the department
• Manage phone lines for supported attorneys, fielding calls, initiating conference calls and conveying messages as necessary. Communicate with clients, opposing counsel, courts, and liaisons.
• Conducts research
• Manages document deliveries and tracks final executed documentation
• Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys

Skills & Competencies:

• Familiarity with the practice of entertainment law, including motion picture, television, and music-related transactions is a plus.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
• Strong ability to maintain high standards of professionalism, including the ability to maintain client confidentiality, use good judgment and anticipate needs of attorneys with high volume practices.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well in a team.
• Position requires ability to move from the work station or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys, and receive instructions.
• Position also requires the ability to work under pressure to meet strict deadlines.

Qualifications & Prior Experience:

• Bachelor’s Degree or equivalent experience is preferred
• Minimum 7 years of experience, working in a business law practice with exposure to entertainment law
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing
• Exceptional computer skills with the ability to learn new software applications quickly

The expected annualized base salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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