Be a part of the team behind our success! Advisor Group, Inc. is one of the nation's largest network of independent wealth management firms, serving financial professionals across the nation. The firm is mission-driven to support the strategic role that financial professionals can play in the lives of their clients. We’re a multi-billion-dollar business with the mentality and drive of a startup. Join us in building something special.

Administrative Support Opportunity in Financial Services

Executive Assistant

Location: 3535 Grandview Pkwy #600 Birmingham, AL 35243 (In office Role)

Type: Full-time

Summary:

We are seeking an Executive Administrative Assistant to be responsible for the day-to-day comprehensive administrative support in a fast paced, entrepreneurial environment. The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally.

The Executive Assistant’s responsibilities include but are not limited to managing calendars, working on deck presentations, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability, this person should be comfortable taking the initiative when faced with administrative decisions.

Responsibilities:

• Extensive calendar management, travel planning, call and webinar logistics
• Expense reporting and management
• Event, meeting and interview planning, execution & oversight
• Project and special assignment work
• Process support within systems and tools
• Presentation and document creation, version management
• All other duties as assigned

This individual must possess excellent interpersonal, communication, and client/leader management skills while displaying the highest degree of integrity and confidentiality.The successful candidate will be detail oriented, organized, creative, proactive, and understand the urgency and confidential nature of the position.Our Executive Assistant thrives in dynamic and fast-paced environments, works well under pressure, and has a passion for administrative support work.

Education Requirements:

• Bachelor’s degree preferred, high school diploma (or equivalent) in combination with significant experience will be considered in lieu of degree. Minimum of high school diploma or equivalent is required.

Basic Requirements:

• Minimum of 5 years’ experience at executive administrative assistant level
• Skills, knowledge, and applications related to scheduling, travel, presentations, team meetings, communications, and calendar management
• Advanced proficiency with Microsoft Office (specifically Outlook, PowerPoint, Word & Excel); travel systems (i.e., Concur) and expense management and reimbursements
• Good judgment and initiative
• Strong agility and adaptability to meet the needs of a dynamic and changing organization
• Organizational awareness with the ability to identify and understand key stakeholders and needs in the organization

Preferred Requirements:

• Proficiency in Workday, Concur a plus
• Financial Services industry experience preferred

The above declarations are not intended to be an "all-inclusive" list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

Why Advisor Group?

• Competitive salary and annual bonus paid based on performance
• Generous time off package, including paid time off, paid holidays, and paid time to volunteer in the community
• Immediate access to extensive benefits package that includes medical, dental and vision coverage, basic life insurance, long and short-term disability coverage and much more
• 401(k) match from day one of employment
• Referral bonuses if we hire your referred applicants to our open positions
• An enriching and engaging career in financial services – our employees overwhelmingly report that they find meaning and purpose in their day-to-day work
• Executive leader access and interaction in all our locations due to flat structure, open office environments, town halls and speed mentoring events

• New, professional, and collaborative working environment where covered parking is provided
• Headquarters location provides access and interaction with every function within the organization

To Apply:

Apply through the link in the job posting or visit https://careers.advisorgroup.com

Eligibility

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Advisor Group.

At Advisor Group, we support financial professionals across the nation, the people who help everyday Americans achieve their dreams. We’re a billion-dollar business with the mentality and drive of a startup. Join us in building something special.

Advisor Group is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Advisor Group.

Advisor Group does not consider applications from candidates who do not meet the minimum qualifications stated in the job posting.

Advisor Group only accepts candidates from contracted recruiting firms and only for searches approved prior to submissions. Fees will not be paid for unsolicited submissions.