Description

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government. We do this by creating overall operating efficiencies so our state’s government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.

What you will be doing:
The Capitol Security and Visitor Services Division is hiring a new seasonal Events Coordinator 1. In this role, you will provide general administrative and operational support to ensure smooth daily function and help facilitate activities for the Capitol Campus Public Space and Visitor Services Program for the period of January through June. You will split work time between the office environment performing related administrative duties such as supporting our Tour Program and, in the field, serving as a point of contact during events. You will help with all aspects of planning, coordination, and execution of both scheduled and unscheduled events. You will collaborate and interact with numerous government and agency officials and will ensure the smooth operation of service delivery to campus users, which includes over 500,000 users a year, over 600 events per year, and 80,000 visitors on public tours!

Who we are looking for:
We are seeking a detail oriented professional with a background in hospitality or event planning. As the ideal candidate, you are strongly familiar with direct oversight and management of diverse, recreational, and cultural events, especially those that include the need for safety and security. You also possess excellent interpersonal, analytical, organizational, time management, outreach, and customer service skills.

Why you should join us:
The Department of Enterprise Services offers:

• A great total compensation and benefits package;
• Paid Vacation, Leave, and Holidays;
• A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program;
• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work;
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network (RAIN); Veteran Employee Resource Group (VERG); Latino Leadership Network (LLN); Blacks United in Leadership and Diversity (BUILD); Disability Inclusion Network (DIN); Washington Immigrant Network (WIN); and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network (HAPPEN);
• Supported growth and development opportunities; and
• Opportunities to serve your community through meaningful work.

Duties

Some of what you will enjoy doing:

• Managing and coordinating a wide variety of capitol campus events.
• Supporting on-site event staff.
• Managing all logistical aspects of events, including running of event, site maps, set-up/tear-down and staff coverage.
• Communicating and coordinating with internal departments, programs, external agencies and/or contractors as needed.
• Providing Front of the House management for events to include event staff/volunteer supervision, vendor management, alcohol management and conflict resolution.
• Gathering feedback and providing post-event evaluations and follow up, including financial assessment of each event.
• Using various computer applications and programs to create and maintain event records and files.
• Supporting and performing operational duties during civic education tours such as: school lunches-arrivals/seating, transporting lunch carts, recycling, assisting students with lunch/restrooms. Providing tour support as needed.
• Supporting our Civic Education tours.
• Verifying tour plans, checking for conflicts and accuracy.
• Backing up tour guides for public and civic tours.
• Providing room set-up/tear down for mock court hearings.
• Performing daily AM tasks from opening tour desk, checking guest book, emptying customer comments box, posting schedules, turning on reception room lights, pulling jackets, turning on lights, stocking credenza, etc.
• Providing coverage and communication for Legislative Building public area security during free-speech and second amendment events.
• Assisting security needs with the WSP and Legislative building tenants during campus related events and activities.
• Engaging directly with campus visitors to communicate rules and policies concerning proper use of the Capitol Campus.

Qualifications

Required Qualifications:

• High school diploma or GED; AND
• Two (2) years of progressively responsible experience in the Events or Hospitality industry, to include operational and special events experience; AND
• A valid driver license.

Required Knowledge, Skills, and Abilities:

• Demonstrated creativity and resourcefulness in presentation, promotion, and sales is preferred (or an equivalent combination of training and experience that provides the required knowledge, skills and abilities).
• Must be computer literate; Experience with Microsoft Word and Excel preferred.
• The physical ability to occasionally lift/carry materials or objects weighing up to 30 pounds.

Special Requirements/Conditions of the Position:

• Ability to work in varying environments (office, outdoors, protests/counter-protests).
• Ability to deploy safety equipment (crowd fencing, vehicle barriers, etc.) when necessary to support campus operations.
• Ability to drive one-ton truck and trailer when necessary to support campus operations.

Diversity Equity and Inclusion (DEI) Competencies:
Incumbents to this position must possess and demonstrate the following competencies:

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Preferred Qualifications, Knowledge, Skills, and Abilities:

• Associates Degree in Communications, Business, Recreation, or Criminal Justice.
• Excellent interpersonal, analytical, organizational, time management, outreach, and customer service skills.
• Meticulous knowledge of event planning and attention to detail.
• Possession of a related event planning certification.

Supplemental Information

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• 
  A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume, detailing experience, and education; and
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

Conditions of Employment:

• COVID Vaccination Requirement: Governor Inslee’s Directive 22-13.1, state employees must be fully vaccinated against COVID-19. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation. Please do not attach your vaccination verification to your application as it will be removed. Details on how to proceed with verification or accommodation will be provided once a conditional offer has been made.
• Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Jennifer McWaid at (360) 407-8210 or email jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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