Merrick & Company, an employee owned engineering and architectural consulting firm, is seeking an energetic Document Control Clerk / Office Administrator for our office in Tulsa, Oklahoma.

Job Description

The ideal candidate will provide administrative and document control support to the Merrick project teams and technical staff. Responsibilities include answering the phone and directing calls, word processing/preparation of documents, electronic filing, meeting planning, general office support and document controls. Attention to detail is essential to the success of this position.

Key Responsibilities

General Office Administration:

• Provides support as requested to assure that the office is maintained in a professional appearance and assists with organization, functionality and preparedness of office equipment, supplies, and conference rooms.
• Assists with travel arrangements, expense reporting, and word processing.
• Arrange office events (team building, holiday party, community events, etc.).
• Organize and maintain employee and client badge/key access, computer system access and license tracking.
• Maintain training database for the team.
• Makes phone calls to customers to provide project updates and schedule appointments for site visits conducted by the design teams. Creates and maintains phone log.
• Fills out and manages site visit schedule and coordinates best travel route for teams to use for site visits.
• Provides administrative support including typing/word processing, mail preparation, copying, and distribution.

Document Control:

• Responsible for typing and integrating accurate edits into engineering reports and specifications as well as quality checking for typographical and grammatical correctness.
• File and retrieve documents & drawings to/from client system.
• Logging of vendor and company drawings and documents.
• Developing and issuing of project document status reports.
• Develop queries and reports in MS Access.
• Tracking design review packages in the engineering group.
• Follow quality assurance / quality control procedures.

Required Experience / Skills:

• Three (3) to five (5) years of experience working in a similar administrative role. Experience in Engineering, Architecture or Consulting Services environment preferred.
• Associates Degree preferred.
• Proficiency with Microsoft Office applications required (Word, Excel, Outlook, PowerPoint, and Access). MS Project experience is desirable.
• Knowledge of Adobe and/or Bluebeam is required.
• Proficiency with Document Management software - Newforma, SharePoint, Procore preferred.
• Strong organizational, problem-solving skills, multi-tasking abilities and attention to detail.
• Must be able to meet deadlines in fast-paced quickly changing environment.
• Exceptional interpersonal and communication (written and verbal) skills. Friendly and professional demeanor.
• Client projects for this position require U.S. citizenship and the ability to pass an enhanced background check.

Physical Requirements:

• Requires the ability to sit for extended periods at a computer workstation.
• Be able to work in an environment with open discussions and visitors without getting distracted.
• May be required to lift up to 20 lbs.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Meets expectations for attendance and punctuality.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Additional information

• Apply online only. No e-mail, hard copy or third-party resumes accepted.
• Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, employee stock ownership plan (ESOP) opportunity, 401(k) options, and paid time off (PTO). This position is also eligible for annual performance and spot bonuses.
• We recognize the importance of developing top talent from within, our employees have access to a wide range of internal and external training as well as coaching and peer mentoring programs.
• Merrick & Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender expression, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other applicable status protected by state or local law.
• We maintain a drug-free workplace and perform pre-employment substance abuse testing.