Job description

General Description

Supervises and manages the school Finance Department which includes responsibility for payroll, procurement liaison with County Purchasing Department, and accounting for all funds. Responsible for planning, leading and overseeing financial functions of the school division to include accounting, payroll and student activity funds in order to ensure that public funds entrusted to the school division are utilized effectively. Develops, directs, and recommends policies, practices, plans, procedures, and activities for all areas of responsibility to ensure that all fiscal issues and financial support services are conducted in accordance with applicable laws and regulations.

Essential Job Functions

• Manages the fiscal and accounting functions, with authority for managerial and operational accounting, financial reporting, and fiscal policy interpretation.
• Directs the preparation of financial reports for various officials, fulfills financial reporting requirements including federal and state requirements, and supervises compliance management.
• Administers, controls, and/or certifies all school activity fund statements and transactions. Responds to local school and division-wide financial audit reports and associated management letters as single point of contact for school division.
• Directs functional areas to include division payroll, Appomattox Regional Governor's School payroll, and contracts, accounts receivable, cash receipts, accounts payable, procurement, fixed assets, record retention, benefits accounting, school activity accounting, risk management, general accounting and financial management/reporting.
• Supervises and evaluates finance staff, determines and prioritizes staff responsibilities to effectively meet the financial requirements of the organization. Provides technical assistance to schools, departments and staff. Develops and implements administrative policies and procedures for the organization.
• Ensure that financial/accounting systems’ data are timely and accurate.
• Enhance fiscal policies and procedures for the school and ensure adherence.
• Provides accurate and timely forecasting of revenues from various sources and the realistic projection of expenditures.
• Conducts continuing examinations of policies, procedures, and practices in accounting and payroll, working with area supervisors to find and implement efficiencies.
• Performs other work as assigned

Budgetary Responsibility:

Responsible for the development and management of the finance and procurement operating budgets. Ensures staff prepares budgets and obtains approval for all grant funds.

Report Preparation:

Responsible for preparing schools financial information for the Comprehensive Annual Financial Report (CAFR), employee data for preparation of the actuarial analysis of the Supplemental Retirement Plan (SRP) and other information as requested. Responsible for compliance with Governmental Accounting Standards Board (GASB) reporting requirements. Ensures that staff meets all other reporting requirements for payroll, grants, and general ledger, Appomattox Regional Governors School Annual School Report, and payroll tax filings

Equipment Operation:

Personal computer and general office equipment related to the finance area.

Contacts:

Contacts are made at all levels within and outside the school system and may require the handling of highly sensitive information with the general public and CCPS employees.

Work Direction/Supervision:

Work direction to all employees assigned to the Finance Department. Supervision to Assistant Director for Payroll, Assistant Director of Finance, Finance Enterprise Liaison / Analyst, Administrative Secretary.

Decision Making:

High-level of independent decision making to make independent decisions that would directly affect the ability of the department to meet its goal and objectives

Formal Policy-Setting Responsibilities:

This position has the responsibility to recommend and implement fiscal policy and procedures for the departments and schools within the division.

Physical Demands:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, sit, climb or balance and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus. The employee is regularly required to interact with others and manage stressors such as high work volume or challenging work content. Predictable on-site attendance is a requirement of this management position.

Work Environment:

While performing the duties of this position, the employee regularly works in an office environment. The noise level in the work environment is quiet.

Qualifications

Must understand large, complex local school division operations. Ability: to interpret federal, state laws and county/school policies and procedures; to analyze management, policy, operational, and fiscal issues and make sound recommendations for solutions; to establish and maintain working relationships throughout school division and local government and be able to express ideas effectively, both orally and in writing. Considerable knowledge: of payroll, grants management, and student activity funds; of federal and state policies and procedures for financial management and reporting. Demonstrated ability to supervise the work of other professionals, government officials and their staffs; to communicate effectively, orally and in writing. Strong leadership, supervisory and management skills. High-level of critical thinking and problem solving skills. Ability to organize and prioritize work. Ability to work under stress and adapt to stringent deadlines to provide accurate financial reporting. Ability to research, compile, analyze, and evaluate extensive amounts of data in order to identify trends and projections. Discretion in handling confidential/sensitive information. Comprehensive knowledge of financial management principles, fund accounting, and Generally Accepted Accounting Principles. Working knowledge of Virginia Public Procurement Act. Knowledge of and proficiency working with large data sets, including data import, export, manipulation and analysis. Competent with spreadsheets and working with financial systems.

Requirements

A degree in Business Administration, Accounting, Finance or a related field. Valid VA. Driver’s License. MBA and/or CPA is preferred. Extensive experience in a senior level financial management position, preferably in public education is preferred. Degree or an equivalent combination of education and demonstrated related experience may be accepted in lieu of preferred level of education.

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Our schools: https://oneccps.org/

Job Types: Full-time, Contract

Pay: $99,755.30 - $169,584.00 per year

Benefits:

• Health insurance
• Paid time off
• Tuition reimbursement

Physical setting:

• Office

Schedule:

• 8 hour shift

Work Location: In person

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