Job description
Nature of Work
THIS RECRUITMENT IS A 2ND SUPPLEMENTAL POSTING TO THE ORIGINAL RECRUITMENT
(SEPTEMBER 19 - OCTOBER 14 2022) AND 1ST SUPPLEMENTAL (OCTOBER 31 - NOVEMBER 4, 2022).
APPLICANTS WHO APPLIED DURING THOSE PERIODS AND WERE DEEMED INELIGIBLE BUT MEETS THE MINIMUM REQUIREMENTS LISTED BELOW AND WISH TO BE CONSIDERED FOR THIS POSITION MUST RE-APPLY.
This is advanced professional supervisory and administrative work responsible for the leadership, development, planning, management, engagement, and execution of operational management of a cultural arts complex. An employee in this classification is responsible for planning, organizing, marketing, and directing the programs and activities of one of the City’s cultural centers.
An employee in this classification is responsible for supervising through subordinate staff the management, operations, and maintenance of the cultural arts complex, as well as exercising extensive contact with the public in promoting and coordinating cultural, arts, and educational programs and events. Responsibilities include, but are not limited to; developing objectives and evaluating progress toward their accomplishment; determining maintenance and program needs; tracking all performance measures that include developing and implementing program plans and levels of service for various offerings, such as maintenance, facility repairs, programming, community events, permit rentals, evaluating personnel, staff training, equipment, material requirements, etc. This position will also be responsible for forecasting revenues and expenditures. The emphasis of the work is on programming, policy development, and budget administration. Supervision is exercised over a group of employees engaged in various phases of cultural, arts, and educational activities and facility operations.
This work is not of a routine, clerical, or ministerial nature and requires the exercise of considerable independent judgment in the application of professional planning and supervising techniques and principles in developing and implementing cultural, arts, and educational programs. An employee in this classification should have considerable knowledge of modern management and supervisory principles. Supervision is received from the Department Director or designee who reviews work through consultation, analysis, and evaluation of work performed.
Essential Functions
Directs, supervises, evaluates, and schedules supervisory staff assigned by general policies established and enforced by the Department Director or designee.
Organizes, administers, and monitors the assigned division’s budgets and operations, to ensure proper and prudent fiscal control, performance management, safety, and exceptional guest services are provided.
Establishes, reviews, and coordinates procedures to maximize delivery of services within allocated resources, to include maintenance of facilities and equipment.
Establishes and maintains a comprehensive inventory of cultural complex facilities, fixtures, furniture, and equipment.
Manages assigned facilities, ensures the safety and cleanliness of equipment and teaching materials are maintained, routinely inspects facilities, submits recommendations on the upkeep of facilities, ensures adherence to warranty specifications, and maintains records of maintenance and repairs to be completed. Works with contractors, as needed, regarding maintenance and repair services.
Establishes, organizes, reviews, updates, implements, and directs the facilities’ activities, programs, facility rentals, and events, and ensures procedures to maximize the level and quality of service within allocated resources to meet the needs of the community within allocated funding.
Performs moderately complex administrative and accounting duties, such as reviews and evaluations of program, facility rental, and event statistical data, generates and submits reports and documentation, and researches special projects and issues.
Identifies potential funding sources, including revenue generation by the Center, grants, and other financial supports within City guidelines.
Solicits and completes grant applications, as needed, and coordinates the management of awarded grants promptly to ensure proper expenditure of grant funds.
Implements, develops, and updates standard operating procedures, as well as policies and procedures that ensure broad, diversified program goals and objectives for cultural, arts, and educational services and activities that are current and trending to meet community needs.
Establishes and monitors all performance measures for the cultural arts complex to ensure targets are met.
Justifies budget proposals, monitors cultural arts complex revenues and expenditures by approved budget, reviews and approves receipts and expenditures, and recommends fees for various services.
Works with the Office of the City Attorney for review and preparation of user agreements for programming, rentals, and/or events at the facilities
Communicates and works closely with representatives from various local agencies and organizations to identify community needs and interests and subsequently develops and implements specific programs in response to those needs within the allocated budget.
Organizes and oversees fundraising activities within City guidelines.
Develops marketing materials and coordinates marketing campaigns to appeal to the general public and to attract community organizations to sponsor activities at the facility within City guidelines.
Attends various meetings and events related to cultural, arts, and educational programs
Assists in formulating policies to determine the use of federal programs available to the City for possible development and marketing activities within City guidelines.
Coordinates work activities and program functions with other City departments, government agencies, and local arts organizations
Performs other related duties as required.
Minimum Requirements
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Bachelor’s degree
Thorough four (4) years experience in the administration, development, or implementation of programs emphasizing culture, arts, and education, with a minimum of two years of related supervisory experience.
A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application. (See "Documentation Section" below).
OR
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Equivalent combination of education and experience beyond a high school diploma or its equivalent and two (2) years of the required experience mentioned above.
NOTE:
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Employees in this classification will be required to work various shifts, to include nights, holidays and weekends.
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Candidates will be subject to a Level II background screening.
Documentation Requirements
Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.
THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:
- Proof of education in the form of Bachelor's degree (or transcripts) or higher from an accredited college or university. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diploma/degrees are not accepted. If degree/diploma does not reflect the academic major on its face, transcripts indicating degree completion must be submitted. Audit/Academic reports are not accepted as substitutions for college transcripts.
- To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma, or equivalent, OR any higher accredited degree such as an Associate's, Bachelor's, Master's degree or higher.
- A valid Driver's License from any state (Equivalent to a State of Florida (Class E) may be utilized upon application, however prior to appointment a State of Florida Driver's License (Class E or higher) must be presented to the Department of Human Resources and must be maintained valid throughout employment.
- Approved Credential Evaluation Agencies:
Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:
- An accredited four-year college or university in the United States, OR
- A current member of the National Association of Credential Evaluation Services (NACES), OR
- A current member of the Association of International Credential Evaluators (AICE), OR
- A recognized Professional Organization
For additional list of approved credential evaluation agencies visit the Florida Department of Education
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.
Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.
Applicants must provide a valid email address in order to receive notification of eligibility.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.
FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.
Form VP1: VETERANS' PREFERENCE CERTIFICATE
Form VP2: CURRENT MEMBER OF THE RESERVE CERTIFICATION
FORM VP3: UNREMARRIED WIDOW or WIDOWER CERTIFICATE
Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:
A. Utility bill dated within 60 days of the date of submission
B. Valid Florida Driver License or State-issued I.D.
C. Property Tax Statement dated within 1 year of the date of submission
D. Properly executed valid lease agreement
E. Homestead Exemption dated within 1 year of the date of submission
F. Motor Vehicle Registration dated within 90 days of the date of submission
G. Official school records or transcripts, dated within 90 days of the date of submission
H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission
City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.
Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.
OPEN/NON-COMPETITIVE
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