Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the State Hospital System (SHS) may be just the place for you! The SHS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The SHS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.

This position is located on our Wichita Falls campus. The Medical Records Clerk I is responsible for various clerical duties within the department including transcription, chart closures, packet distribution, filing, copying, and answering phones. This position works under the supervisor of the Wichita Falls campus with very minimal latitude for the use of initiative and independent judgment.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Provides routine clerical tasks in a fast-paced environment, including transcription, chart closures, and packet distribution.

Provides general office skills including answering phones, taking accurate messages, scanning/printing/copying.

Provides general task follow-through.

Provides back-up services to assigned co-worker tasks.

Requires knowledge of HIPAA regulations.

Conduct self at all times in a manner consistent with standards expected by NTSH employees and demonstrates a willingness to comply with patient/staff requests while following department standards.

Maintains confidentiality of patient and staff information.

Performs other duties as assigned by the Medical Records Supervisor or Director.

May be required to lift up to 50 lbs. Does require lifting 5 lbs., as well as some bending, reaching, stooping, pulling, and pushing routinely/daily.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:

Ability to review work for accuracy, and to accurately perform detailed work.

Ability to handle complex tasks with minimal supervision.

Ability to organize workload

Ability to communicate effectively and professionally.

Skill in dealing with the public and co-workers in a courteous and professional manner, even in stressful and demanding situations.

Ability to set priorities and meet deadlines.

Ability to train co-workers on assigned tasks. This position is able to successfully function as a team player so as to provide excellent customer service to the organization.

Ability to work discretely and maintain confidentiality when dealing with sensitive issues. Ability to maintain strict confidentiality concerning patient information.

Knowledge of transcription and word processing.

Skill in the use of a personal computer and related office equipment. Ability to use computer software including Microsoft Office Suite, Word, Excel and Outlook.

Ability to prepare and maintain records, files and reports.

Willingness to embrace the importance of the role of Medical Records in patient care.

Ability to project a professional image and demeanor.

Registration or Licensure Requirements:
Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.

Initial Selection Criteria:

High School diploma or GED is required.

Ability to type 45 wpm is required.

Steady work history required and is defined as working for the same company/entity for 12 continuous months during the last 3 years

12 months of experience using a personal computer with various computer programs/software is required. This should include use of some of the Microsoft Office applications such as Word, Excel, Power Point, etc. and any experience with email.

6 to 12 months documented work experience in clerical/secretarial work is preferred.

Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.

Work hours are 8:00am – 5:00pm, Monday – Friday. Although this position is primarily based on the Wichita Falls campus, it requires up to 50% travel to the Vernon campus. Hours and campus assignment are subject to change based on business needs. This position will provide back-up for various tasks within the department for entire organization.
NOTE: Applicants who do not meet the Initial Screening Criteria based on a review of the education, training and experience noted on their State Of Texas Application for Employment will not be selected for an interview. Demonstrated relevant experience must be documented in the application.
NOTE: This position works around our TLETS terminal. NTSH uses the DPS requirements for staff working around that terminal. NTSH will run a criminal history for any applicant chosen for this position. To be hired for this position, an applicant cannot have a felony, deferred adjudication for a felony, or a Class B Misdemeanor or higher on his/her criminal history.

Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx

Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.