Requisition No: 789929

Agency: Department of Transportation

Working Title: CENTRAL OFFICE TRAINING COORDINATOR - 55009839

Position Number: 55009839

Salary: 56,000

Posting Closing Date: 05/19/2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

936 / Organizational Development Office

ANTICIPATED VACANCY

CAREER SERVICE

CONTACT PERSON: Kaitlin Morgan

CONTACT PHONE NUMBER: 850 414 4384

CONTACT EMAIL ADDRESS: kaitlin.morgan@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $56,000.00 ($2,153.84 biweekly)

Florida Department of Transportation

The Florida Department of Transportation (FDOT) is an executive agency and reports directly to the Governor’s Office. FDOT’s continuing mission is to provide a safe transportation system that ensures the mobility of people and goods, enhances economic prosperity, and preserves the quality of our environment and communities. This mission is accomplished through a primary purpose to plan and develop (either directly or indirectly) Florida’s robust transportation system. The unique nature of the Sunshine State and its year-round warm climate provides numerous opportunities to move people and goods through multiple modes including highways/streets, air, rail, sea, spaceport, transit, and ever-expanding deployment of bicycle & pedestrian facilities.

Our Values

One FDOT - We are one agency, one team.

INTEGRITY - We always do what is right.

RESPECT - We value diversity, talent, and ideas.

COMMITMENT - We do what we say we are going to do.

TRUST - We are open and fair.

CUSTOMER DRIVEN - We listen to our customers.

Our Mission

FDOT will provide a safe transportation system that ensures the mobility of people and goods, enhances economic prosperity, and preserves the quality of our environment and communities.

Our Vision

As One FDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

Why Join FDOT?

Because we are a proud and committed team seeking to attract, recruit, train, and retain a diverse workforce comprised of the best and brightest professionals. We value diversity in background and experiences, seeking to build a team of professionals who will foster a dynamic, inclusive, and collaborative work environment. Those individuals who consistently help FDOT inspire, innovate, and improve safety for all our transportation modes.

Opportunities for Growth and Professional Development

FDOT is an incredible place to work, offering a myriad of opportunities for career growth and professional development.

What better way to refine both your technical and power skills than through applied training? FDOT’s Training Mission is to improve productivity and meet work force needs, as specified in the requirements of Title X of the Florida Statutes, §§ 110.1099, 110.235, 110.403(3)(a), & 110.601.

FDOT accomplishes this mission by:

• Providing opportunities to better use and enhance employee skills and creating an atmosphere that encourages self-development,
• Developing, delivering, and coordinating programs to improve leadership, managerial and supervisory skills and implementing strategies to help managers and supervisors fulfill their responsibility to develop employees,
• Recommending, designing, delivering, and coordinating training efforts to increase job satisfaction and productivity, resulting in a highly trained workforce providing the highest possible return to our citizens,
• Projecting, assessing, and interpreting work force needs and recommending solutions,
• Ensuring a resource pool for FDOT's professional and technical work force requirements, and
• Collaborating with districts to diagnose and design strategies to solve specific work group problems.

Where Will I Work?

You will work within Florida’s beautiful capital city, Tallahassee, FL. Tallahassee is a city of continued growth and economic development, and home to the campuses of Florida State University (FSU), the Florida Agricultural & Mechanical University (FAMU), and Tallahassee Community College (TCC).

What Will My Role Be?

If selected for this role, you will be a Central Office Training Coordinator. The position is vital to the mission, vision, and values of our organization. In this role, you will report directly to the Training Management and Design Supervisor in the Organizational Development Office while meeting project deadlines and working well in a team or independently.

The ideal candidate for this position is customer service oriented and is a great communicator who possesses technical and analytical skills in Microsoft Teams, Excel, PowerPoint, and SharePoint and can communicate technical information into presentation mediums for ease of comprehension to various audience levels. You will design, implement, and create training materials, use improvement strategies, and will work well alongside and influence stakeholders at all organizational levels. You are skilled in planning, designing, coordinating, implementing, instructing, and facilitating training programs including workshops, meetings, conferences, and trainings both in person and virtual settings.

Your Duties and Responsibilities in this role will be to:

• Serve as the Central Office Training Coordinator, while building collaborative relationships on all levels. Manage the Central Office training program planning, scheduling, and delivery, to include coordinating statewide training meetings. Prepare for and deliver various Florida Department of Transportation training programs. Disseminate accurate information relating to upcoming training opportunities. Coordinate providers' meetings. Conduct instructor training to ensure design and delivery standards are met statewide. Input and update individual training records.

• Maintain and provide the Florida Department of Transportation's training programs. Follow design standards and processes to develop training programs. Monitor and assess curriculum to ensure content is accurate, relevant, and useful for target audiences. Identify recommendations for training program improvements. Assist in statewide training efforts, as needed.

• Maintain accurate training schedules and records. Develop annual long term and short term training plans. Input training sessions and supporting information into the Department's Learning Management System (LMS). Update registration and completion information in the LMS and provide LMS support. Provide troubleshooting support and customer service to system users for LMS and OIT ticketing system. Support provider offices to ensure delivery of planned training and assist with duties related to training needs. Maintain current listing of all Training Staff and Unit Training Coordinators.

• Coordinate training resources. Ensure adjunct and out-sourced training teams received necessary support from the Organizational Development Office. Establish room reservations, supplies, and necessary support to ensure effective training sessions. Provide support to Training Management and Design Supervisor with all statewide training contracts and agreements including all District training contracts and agreements.

• Assist the Training Management and Design Supervisor with coordinating reviews and implementation of policy and procedures, manuals, operational guidelines, and programs.
• Perform other duties as required.

Knowledge, Skills, and Abilities

• Knowledge of industry concepts and practices relating to adult learning theories and instructional design.
• Knowledge of theories and practices of effective supervision, management, and leadership.
• Knowledge of quality management, assessment, and analytical process and practices.
• Knowledge of learning management systems and applications.

• Skill in managing self and taking pride to provide exceptional customer service by responding with a sense of urgency, practicality, accountability, and integrity.
• Skill in working in a dynamic environment that requires critical thinking and strong analytical skills.
• Skill in effective communication; both verbal and written, and establishing and maintaining effective working relationships.
• Skill in researching, compiling, and analyzing data to report findings and develop improvement solutions.
• Skill in maintaining accurate records.
• Skill in using Microsoft Suite; including but not limited to Word, Excel, PowerPoint, SharePoint, Teams etc.
• Skill in producing and organizing supporting materials.
• Skill in event and program planning and coordination.
• Skill in providing presentations, consultations services, and training programs.

• Ability to translate technical information into presentation mediums for ease of comprehension.
• Ability to be flexible and adjust to changing environments and work processes.
• Ability to prioritize and complete complex work assignments.
• Ability to facilitate and coordinate meetings, workshops, conferences, etc.
• Ability to conduct training in an in person and virtual setting.
• Ability to work independently and as a team.
• Ability to communicate effectively; both verbally and written.
• Ability to maintain effective working relationships at all levels.

Minimum Qualifications

A high school diploma or equivalent, and two (2) years of professional or nonprofessional experience in instruction, instructional design, public speaking, program research, and planning, or organizational or staff development. A bachelor's degree from a college or university can substitute for one (1) year of the required experience.

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, FDOT is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

Are You Ready?

If you are ready for consideration as one of my Central Office Training Coordinator, click on the “Apply Now” button in this advertisement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.