Job description
Are you looking for a rewarding career helping build a better America? If that sounds like you, we'd love for you to join us!
ABOUT HIGHWAY EQUIPMENT:
A family-run business since 1933, Highway Equipment has one simple mission: making uptime easy for our partners, to build a better America. We live that mission every day by staying true to our three pillars:
SOLUTION PARTNERS. We're more than a vendor. To our customers, we’re true partners. We help them get the job done productively and predictably.
URGENT ABOUT UPTIME. Our partners' time is valuable, and their uptime is critical. That's why we do everything we can to keep them running.
A JOY TO WORK WITH. Heavy equipment should be fun. With us, it is. We're always on the lookout for ways to make things smoother and easier for our partners.
We're looking for people who can help us make uptime easy for our partners, to build a better America. If that sounds like you, we'd love for you to join us!
Billing Specialist
Reports to the Billing Manager and is based out of the Zelienople, PA company headquarters. This position is responsible for much of Highway Equipment Company (HECO)’s billing function for all locations. This position is an integral part of the accounting/finance team and requires an initiative-taker with excellent organizational and time-management skills.
Highway Equipment is one of America’s leading providers of construction, landscaping, materials-handling and quarrying machinery. Highway Equipment operates locations in five states and is celebrating 90 years of providing solutions in 2023.
HECO has one simple mission: making uptime easy for our partners, to build a better America. We live that mission every day by staying true to our three pillars:
Job Objectives and Requirements:
- Equipment rental
- Daily rental billing runs (invoicing)
- Runs preliminary rental billings and verifies accuracy with contract and rental rates on file
- Generates invoices
- E-mail invoices
- Mail invoices as needed
- File invoice copies in rental files
- Coordinates DocuSign contract execution with customers
- Bill sales quotes and invoices submitted by inside sales
- Monitor in-bound and out-bound traffic
- Start rentals
- Stop rentals/call offs
- Pro-rate or credit billings as needed.
- Monitor in-bound and out-bound traffic
- Collect and maintain current insurance certificates for customer rentals
- Support insides sales employees
- Daily rental billing runs (invoicing)
- Equipment Sales
- Invoice preparation
- Verify that inside sales generated invoices are correct
- Verify general ledger account coding is correct
- Forward Regional Sales and Pricing Directory for accruals, corrections, and approvals
- Invoice generation
- Verifies equipment has shipped and/or verify third-party financing is secured
- Prepares and enters approved credit invoices
- Invoice preparation
- Required to keep current on (subject matter expert) all authorized rental and equipment programs and report irregularities to the Billing Manager and/or Controller
- Respond to information request from sales and executives
- Floor plan audit backup
- Avalara sales tax support and backup
- Perform additional duties as assigned
Knowledge and Skill Requirements:
- Minimum of 2 years of billing preferably in an industry related to Highway Equipment
- Advance understanding of equipment rental and sales invoicing generally accepted practices
- Demonstrate math skills and competency
- Must be organized and able to manage tight timelines and multiple priorities
- Must be detailed oriented
- Must be comfortable with questioning sales staff generated equipment sales and rental contracts
- Must have the highest level of ethical standards and ability to work with confidential information with discretion
- Excellent computer software skills required (CDK or other equipment billing software, Microsoft Word, and Excel)
- Must be initiative-taking and always work to improve processes and make our systems better
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