Asset Manager
Full Time
Chapel Hill, NC 27599
$50,000 - $51,907 a year
Posted Just posted
Job description
Posting Information
Department
Eprocurement - Materials Mgmt-213640
Career Area
Administrative/Clerical Support
Is this an internal only recruitment?
No
Posting Open Date
05/16/2023
Application Deadline
05/30/2023
Position Type
Permanent Staff (SHRA)
Position Title
Business Services Coordinator - Advanced
Salary Grade Equivalent
GN09
Working Title
Asset Management Coordinator
Position Number
00000355
Vacancy ID
P017471
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
Monday-Friday
8:00am-5:00pm
8:00am-5:00pm
Work Location
Chapel Hill, NC
Position Location
North Carolina, US
Hiring Range
$50,000 - $51,907
Pay Band Information
To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.
Position Summary Information
Primary Purpose of Organizational Unit
Procurement Services and Materials Management is responsible for the acquisition of goods and services, stocking and distribution of products, tracking capital assets, managing the University’s payment card & travel programs, and the development of business processes that seek continuous improvements in efficiency, effectiveness and user satisfaction. Procurement Services and Materials Management is responsible for the procurement cycle of all goods and services required to sustain, foster and support the education and research missions of the University.
Procurement Services and Materials Management includes the following units:
Purchasing Services
eProcurement and Materials Management
Travel & Payment Card Services
eProcurement and Materials Management helps campus units get the everyday supplies and materials they need to operate in the most cost-effective and efficient way. The department is responsible for payments to many University suppliers. By leveraging the University’s purchasing power and developing strategic relationships with preferred vendors, the department implements vendor contracts for purchases of less than $25,000.
Procurement Services and Materials Management includes the following units:
Purchasing Services
eProcurement and Materials Management
Travel & Payment Card Services
eProcurement and Materials Management helps campus units get the everyday supplies and materials they need to operate in the most cost-effective and efficient way. The department is responsible for payments to many University suppliers. By leveraging the University’s purchasing power and developing strategic relationships with preferred vendors, the department implements vendor contracts for purchases of less than $25,000.
Position Summary
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy.
UNC
Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
The primary purpose of this position is to serve as the University’s primary focal point for Asset Management and support eProcurement / eCommerce functional components such as:
The primary purpose of this position is to serve as the University’s primary focal point for Asset Management and support eProcurement / eCommerce functional components such as:
- Overseeing all acquisitions, classifications, transactions, and disposals concerning Capital Assets (total University asset inventory value of ~$500 million across ~20,000 assets).
- Validation of the accuracy of chartfield strings posted to the General Ledger (GL).
- Facilitation of campus departments’ physical inventory process, and perform spot checks on departmental assets.
- Work with BuyCarolina vendors to resolve cXML invoices, purchase order and maintain the vendor’s statements.
- eProcurement / eCommerce liaison with Information Technology Services (ITS) on behalf of Procurement Services.
- General reporting across Procurement Services & Materials Management.
- Reconcile eCommerce vendor billing transactions through Customer Billing Management (CBM).
Minimum Education and Experience Requirements
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Strong attention to detail, strong communication skills, ability to work independently, ability to manipulate data using Microsoft Excel.
Preferred Qualifications, Competencies, and Experience
3-5 years of professional experience in accounting, asset management, purchasing (POs and requisitions) or related fields.
Knowledge of applicable Federal and State laws, policies and procedures, internal controls and best business practices regarding financial integrity and handling of confidential information.
Knowledge of applicable Federal and State laws, policies and procedures, internal controls and best business practices regarding financial integrity and handling of confidential information.
Required Licenses/Certifications
Special Physical/Mental Requirements
Complex problem-solving with the ability to understand objectives, identify obstacles, initiate root cause analysis, mitigate risk, and develop & implement creating solutions; must be able to perform physical spot-checks in department locations across the University.
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
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