Position Summary

Full-time temporary position available on or after March 13, 2023 and ending on or before September 15, 2023 in the Office of the President. Appointment will be at least six months from the date of hire with the possibility of reappointment and/or becoming permanent, based on budget, department needs, and job performance.

Under the general supervision of the Director, Administrative Operations, this position performs a full range of moderate to complex clerical and secretarial work assignments involving the use of effective judgment and discretion in support of an executive office. With prior notice, incumbent must be able to work overtime and weekends, as needed.

Duties include but are not limited to:

• Receive and screen a wide variety of calls to the Office of the President.
• Greet and assist visitors, provide basic information, as requested, and refer calls and visitors to appropriate University individuals or offices.
• Clearly answer routine questions and explain general procedures and policies to students, the public, and campus employees.
• Open, sort and distribute mail.
• Type, copy and distribute memos, letters, reports and forms, including confidential materials.
• Maintain central files.
• Research and identify appropriate background materials for various projects and/or meetings involving the President.
• Assist in the preparation for various presentations held on-site.
• Develop and maintain addresses for various University boards, committees, and organizations.
• Maintain and update various address and membership lists and directories.
• Maintain a chronological list of major events.
• Assist with all aspects of logistical support for the President’s Office and for various presidential programs and events.
• Compose and prepare routine correspondence, memos, invitations, and reports.
• Proof read/edit general correspondence prepared by other areas for the President’s signature.
• Order and maintain office supplies, maintain equipment and inventories.
• Prepare and follow-up on work orders, supply requests, mailings, etc.
• Maintain office areas including conference room, reception area, file room and kitchen suite.
• May lead/assign work to student assistants as needed.
• Other duties or projects as assigned.

Education: Completion of a high school program or its equivalent

Experience: Some experience in an office environment.

• Experience working in an executive office is highly desirable.
• Demonstrated experience in designing and maintaining a website desirable.
• Demonstrated experience with answering phones with multiple lines and customer service in a receptionist capacity.
• Demonstrated competence in using electronic scheduling software highly desirable.
• Demonstrated ability to maintain strict confidentiality and to exercise considerable discretion, tact, and political sensitivity.

• Experience to be proficient in performing most or all work assignments.
• General working knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of office methods, procedures, and practices.
• Ability to use standard office equipment. Typing and keyboard skills.
• Fluency in using standard word processing and related computer software packages.
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
  

• Valid California Driver's License
  

To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

Campus & Area

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE